| Minutes of Meeting |
8th Meeting of BoD ; RY 2023-24
Date & Day : 6th May 2024, Monday
Time : 8 p.m.
Venue : Zoom Meeting
Minutes of Meeting
The 8th meeting of Board of Directors of RCPSC was held on 6th May 2024. Following
members attended the meeting:
1. Rtn Ashutosh Dubey : President
2. Rtn Sushrut Sardesai : Club Secretary
3. Rtn Brij Sethi : Vice-President and Director – Service Projects
4. Rtn Manojeet Chowdhury : Club Trainer
5. Rtn Sadhana Joshi : President Elect & Treasurer
6. Rtn Rupinder Beri : Director-Club Admin
7. Rtn Neeraj Kumar : Director-PI
8. Rtn Kiran Rao : Director-Membership
9. Rtn Bhupender Sethi : Director - Foundation
10. Rtn Ramesh Rode : President Nominee
11. Rtn Trilok Kamdar : Director-Fund raising
12. Rtn Jane Nazareth : Director-CSR
13. Rtn Sonia Pandey : Special Invitee
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Address: Bal Kalyan Sanstha, Near Raj Bhawan, Armament Colony, Ganeshkhind
Road, Pune 411007,India.
Following members did not attend the meeting due to other engagements and were
granted leave 0f absence:
1. Rtn Sameer Gupte : IPP
2. Rtn Moiz Bohri : Director-Youth
After the initial welcome by the Club Secretary, the agenda items were taken up for
discussion.
Agenda 1: To approve the minutes of the 7
th BoD meeting held on 7
th March 2024.
Decision: The minutes of the 7
th BoD meeting were approed unanimously.
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Agenda 2: Action Taken Report on the major decisions of the 7th BoD meeting held
on 7th March 2024. (Annexe-1)
Decision: The Board took note of the ATR on the decisions of 7
th BoD meeting.
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Agenda 3: To ratify following WhatsApp approvals:
i. Approval dated 20th March 2024 for Solar project for Wadi|Village Fanasrai
near Khandala with CSR support from Pubmatic India Pvt Limited. The
project cost is INR 4.5 lakhs for 15 huts and 5 street lamps. Email approval
received from Pubmatic. (Project brief-1 in Annexe- 2)
ii. Approval dated 20th March 2024 for additional infrastructure under covid
protein research project this year at IISER with CSR support 0f INR 16L from
Coriolis Techonolgy Private Ltd. (Project brief-2 in Annexe- 2)
iii. Approval dated 21st March 2024 for extension of our ongoing project for
distribution of reusable sanitary pads with CSR support 0f Rs 2 Lakh from
our CSR partner Hodek. Under the project, 381 MHM reusable pad kits to
girls and women at village sahajpur will be provided. Our partner Youthaid
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Address: Bal Kalyan Sanstha, Near Raj Bhawan, Armament Colony, Ganeshkhind
Road, Pune 411007,India.
will be ready with MHM reusable pad kits by 28th March and we will have
the distribution-cum-training camp at village sahajpur on 30th March.
iv. Approval dated 26th March 2024 for in-principle consent received from
Pubmatic India Limited for additional funds of INR 60,000 for 12 cataract
operations at Sane Gurujee Hospital, Hadapsar, Pune, under the signature
project of our club.
v. Approval dated 14th April 2024 for inducting two new members namely, Shri
Abhijeet Ganu and Mrs Liesle Ganu for RY 23 24.
Decision: Decisions taken through WA approvals on various dates as detailed in
the agenda were ratified.
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Agenda 4: To update about status of Treasury: Bank balances in all accounts –
including cheques issued but not encashed, committed funds, free balance etc.,
statutory audit of Trust accounts.
Rtn Sadhana Joshi, Club Treasurer, apprised the Board about the financial position as
per the balances obtaining in various accounts as under:
SN. A/C Particulars Balance
as on
15.01.24
Remarks
1 RCPSC Club a/c
541302010008277
1,27,001 Bills for fellowship of April meetings (₹
10,000 apx) and BKS rent (₹ 25,000)
pending.
2 RCPSC Trust a/c
541302010007529
10,49,417 After netting the committed expenses of:
i. USD 3,000 (apx ₹ 2,50,500) for proposed St
Anthony School GG project,
ii. unspent ₹ 3,60,870 from Mr Nitin Karia for
various projects, and
iii. Payment to A/c keeper (30,000),
iv. Likely payments to CA on a/c of final audit,
ITR filing & TDS filing (59,000),
v. Change report (Adv. Fee) (10,000)
vi. TDS Payment in Clearing (7,157)
vii. Sane Guruji Arogya Kendra ( Contributed by
Members – 1,00,000; Oth clubs - 1,20,000)
The balance available will be ₹ 1,11890.
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Address: Bal Kalyan Sanstha, Near Raj Bhawan, Armament Colony, Ganeshkhind
Road, Pune 411007,India.
3 GG a/c – MHM
541302010018134
20,93,776 --
4 Fixed Deposites 17,50,000 --
She also apprised that a record CSR support of ₹ 66,61,705 has been received during
2023-24 as per following details:
TOTAL CSR DONATIONS RECEIVED 2023-2024
Bavaria Motors 439500
Fundech IndiaPvt. Ltd 100000
ONWARD TECHNOLIGIES 700000
KHIMJI POOJA 100000
CAPRICORN LOGISTICS 300000
MILLENIUM ENGINEERS 100000
HODEK VIBRATION TECHNO. 200000
CORIOLOIS TECHNOLOGIES 1600000
PUBMATIC INDIA PVT LTD 502205
KNORR BREMSE TECHNOLOGY 2500000
SJ CONTRACTS PVT LTD 100000
ADIRAJ ENTERPRISES 20000
6661705
Decision: Board took note of the treasury status and commended the success
obtained by the club under CSR support.
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Agenda 5: To review the progress of Service projects – GG, CSR and Trust fund.
Director-Service Projects, Rtn Brij Sethi apprised that currently two CSR projects were
ongoing. The one supported by Knorr Bremse (CSR ₹ 25L) has two components. The
first component, i.e. health & hygiene is being implemented in Paud Hospital in which
fabrication of waiting/resting area and construction of washing/cleaning place for
patients’ attendants are at completion stage. The other component i.e. Sewadham is
likely to start by 15th July 2024. The second project, namely Door-step school, with
financial support of ₹ 3L is likely to commence soon and would continue till June
2025.
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Address: Bal Kalyan Sanstha, Near Raj Bhawan, Armament Colony, Ganeshkhind
Road, Pune 411007,India.
Besides, an amount of ₹ 1L (CSR support from Khimji Pooja) has been released for
installation of water filtration plant at Dhamne village is in completion stage. Further,
total 10 solar lamps (7 lamps with CSR support of ₹ 1L from RC Kalyani Nagar and 3
lamps with financial support from Rtn Vinod Patil) are going to be installed at
Dhamne village.
Director-Service Projects also informed that the application in respect of St. Anthony
School GG project for computer and science labs, has been filed and signatures of the
DGs of district 3131 & the partner district as also the international club have been
obtained. The application is now at the authorization stage at the RI level.
In addition, Director-PI, Rtn Neeraj Kumar apprised that the MHM GG project was
progressing steadily. Some part of it was supported with CSR grants from Hodek
Vibration Technology. A few other possible avenues under the project are also being
explored.
Decision: Board took note of the developments under various projects and
expressed satisfaction on diverse projects done by the club through GG, CSR, nonRotarian and members’ support.
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Agenda 6: To approve a project for 10 nos. Solar streetlights at Dhamane under
‘Happy Village’ project. Funding from CSR donor.
.Decision: Board approved the project for total 10 solar lamps (7 lamps with CSR
support of ₹ 1L from RC Kalyani Nagar and 3 lamps with financial support from Rtn
Vinod Patil) to be installed at Dhamne village under ‘Happy Village’ project.
(Action: Director-CSR & Director-Service Projects)
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Address: Bal Kalyan Sanstha, Near Raj Bhawan, Armament Colony, Ganeshkhind
Road, Pune 411007,India.
Agenda 7: To approve and discuss about one RYE student going to Germany.
As the Director-Youth, Rtn Moiz Bohri was not present in the meeting, PE Rtn
Sadhana apprised that Rtn Mona Savant has been designated as counselor for the
incoming student under the RYE. Besides, RYE send-off event may be organized on
4th June 24
Decision: Board took note of the developments and requested President to follow
up with the concerned for further details.
(Action: President and Director-Youth)
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Agenda 8: To review current status of RI Citation and CPI score.
Director-PI, Rtn Neeraj Kumar explained the parameters involved in RI citation
process and CPI scoring. He showed the details with regard to the Club’s CPI score
currently being displayed on the RI/District website. He also indicated that on many
parameters, the updated position is not getting reflected under CPI score and
informed that by June 24 these details will automatically be updated on RI/District
website. He also appealed all the avenue directors to take necessary steps to improve
the scoring in respect of Club bulletin, members’ registration on website, social media
activities, DEI session, synergy meetings with other clubs etc.
He also apprised that he had taken up with the district office for updation to be carried
out with regard to January payment of RI dues made by the club to clear the way for
RI citation.
Decision: Board took note of the current position of RI citation and CPI score and
requested President and avenue directors to plan the activities in the remaining part
of the year with focus on improving CPI score.
(Action: President and all Avenue Directors)
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Address: Bal Kalyan Sanstha, Near Raj Bhawan, Armament Colony, Ganeshkhind
Road, Pune 411007,India.
Agenda 9: To discuss and finalize the ‘Club Awards night’.
Rtn Sonia Pandey, Spl Invitee, apprised that the committee for Club Awards event has
already been formed and the date for the event has been tentatively finalized for 18th
June 24.
Rtn Rupinder Beri suggested that the awards event may preferably cover two years
period (current and previous years) and may be club-only event.
Decision: Board decided to hold Club Award function on 18th June 24 covering two
years period. BoD also advised to plan the activities keeping in view the available
budget.
(Action: Rtn Sonia and Club Award Committee)
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Agenda 10: To plan the joint BoD and 4th Club Assembly/Planning Assembly for 24-
25 during June 2024.
Director-Admn, Rtn Rupinder apprised that the Club/Planning Assembly and JointBoD have been scheduled for 11th and 25th June respectively.
Decision: Board took note of the dates for the Club/Planning Assembly and JointBoD.
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Agenda 11: To review the current compliance status of PSC Rotary Trust – number
of meetings, change report, CSR1 etc
BoD was informed that 3 meetings of the Trust (including 1 joint meeting) were held
so far and change report has been filed on 04.07.23.
Decision: Board took note of the status of Trust compliances and requested PE Rtn
Sadhana to convene a meeting of the Trustees in the remaining period of the year.
(Action: PE)
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Address: Bal Kalyan Sanstha, Near Raj Bhawan, Armament Colony, Ganeshkhind
Road, Pune 411007,India.
Agenda 12: To review and initiate the process of selection of Additional Trustees of
PSCRT as per clause 17b of Trust deed.
Club Secretary, Rtn Sushrut apprised that as per Clause 17 of the Trust deed of PSCRT,
two Trustees are nominated/elected by the Club in addition to five ex-officio Trustees.
The term of all the Trustees is one calendar year beginning 1st July of each year. As
per the Section 7 of Article 3 of the club bye-laws (as amended on 12th Dec. 23), the
election/nomination of the Additional Trustees for the RY 24-25 has to be done in the
Club Assembly by 15th June 24. The last club assembly on 26.03.24 has given approval
to start the process of seeking nominations from members in the first week of May 24.
Decision: Board authorized the Club Secretary to issue email to all the members
seeking nomination for selection of Additional Trustees on PSCRT.
(Action: Club Secretary)
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Agenda 13: Any other items with permission of the Chair.
No other item was placed in the meeting.
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