Rotary 3131 - Meeting Details

Club Meeting Details

Meeting Details

Meeting Date 11 Jul 2021
Meeting Time 11:30:00
Location online Zoom
Meeting Type BOD
Meeting Topic BOD meeting to decide on addition of signatory and trustees in bank account and RCPA trust
Meeting Agenda BOD meeting to decide on addition of signatory and trustees in bank account and RCPA trust
Chief Guest none
Joint Meeting With
Club Members Present 8
Minutes of Meeting Discussion/Decisions made on Agenda Items: Meeting was concluded at 12:15 PM by thanking all the attendees in meeting. Yours faithfully, Saraswati Venkat Secretary RCPA S.No Agenda Item Action By: Responsibility Expected Date of Completion 1 RCPA Club Bank account – Addition of Pramod Kumar Dokania, Saraswati Venkat and Abhishek Rathi as signatory to RCPA Bank account maintained with Canara Bank and authorised to sign all documents to bring this into effect. Approved by BODs: To add Pramod, Saraswati and Abhishek as signatories. 25th July 21 2 Trust Bank account – Addition of Pramod Kumar Dokania, Saraswati Venkat and Abhishek Rathi as signatory to Trust Bank account maintained with Canara Bank and authorised to sign all documents to bring this into effect. Approved by BODs: To add Pramod, Saraswati and Abhishek as signatories. 25th July 21 3 Trust addition of Trustee and Deletion – Adding and deletion of old members. Approved by BODs: To add Pramod, Saraswati, Sonia and Abhishek as RCPA trustees. Other existing trustees Inder, Shamim, Satish and Ram will continue. Pooja Agnani, Sagher Jhalaani and DD Mishra will be resigning as Trustees. 25th July 21 4 Inamgaon club sponsor – Can RCPA take up club sponsorship at Inamgaon. RCPA to decide on sponsoring the club. 25th July 21 Meeting was concluded at 12:15 PM by thanking all the attendees in meeting.


Meeting Date 11 Jul 2021
Meeting Time 00:00:00
Location Gandhi Bhavan, Kothrud, Pune
Meeting Type BOD
Meeting Topic First BOD meeting of this RY
Meeting Agenda Budget finalization and review of planning for the month
Chief Guest NA
Joint Meeting With
Club Members Present
Minutes of Meeting


Meeting Date 11 Jul 2021
Meeting Time 07:30:00
Location Virtual meeting on Zoom Platform
Meeting Type Club Assembly
Meeting Topic Budget Presentation
Meeting Agenda
Chief Guest
Joint Meeting With
Club Members Present
Minutes of Meeting


Meeting Date 11 Jul 2021
Meeting Time 11:00:00
Location 6th Floor Nikash Lawns . Sus Pashan Road Pune
Meeting Type BOD
Meeting Topic AS per the Agenda
Meeting Agenda 1.Passing of Budget proposal 2.Taranaths email regarding dues 3.Approval of prospect members Ankush Ahirrao, Shilpa Raje, Shanthi, Gayatri, Approval for strategic retreat 4.Rajendra Gandhi and Arjun Devrukhkar. 5.Tackling of delayed payments 6.Projects 7.Report by treasurer 8.Report by Avenue Directors 9.Nominate Trustee to Gramaprabhodhini Trust, Salumbre 10.Any other topic with permission of chair.
Chief Guest
Joint Meeting With
Club Members Present 10
Minutes of Meeting 1.Leave of absence of any Director, if any. Leave – IPP Rtn Kshama Gangoli, Rtn Arvind Surange Absent – Rtn Ketan Joshi Present: Maneesha, Deepti, Girish, Mohan, Shyam Sunder, Rajendra, Taranath, Neelam, Avinash, Vivek. 2.Reading of the minutes of 12th BOD - Done 3.Passing of Budget proposal – Treasurer Rtn Taranath proposed the Budget In Deficit. It was observed that the deficit was mainly due to increase in dollar exchange rates (from INR 71 to INR 75 per Dollar) and no increment in club fees. Rtn Taranath proposed to make up the deficit by increasing club fees by Rs. 500 (covering the deficit of Rs5/dollar. Rtn Avinash Nawate and Rtn Deepti Poojary seconded. -Consider sleeping kit &nurses training projects to be done through trust. 4.Treasurer to present Report – Point not relevant for first BOD 5.Tackling of delayed payments - Point not relevant for first BOD 6.Taranath’s email regarding dues Last Rotary year’s President Ramgopal Rao, Treasurer Suryakant Prachande and Secretary Maneesha have done commendable job in handing over the account with no dues and payments pending with any of the club members. Current BOD congratulated the last year team for this. 7.Approval of prospect members Ankush Ahirrao, Shilpa Raje, Shanthi, Gayatri, Rajendra Gandhi and Arjun Devrukhkar: Shanthi and Gayatri are inducted as members of RCPN on 30th June 2021 during President Maneesha’s Installation ceremony. For proposed members Ankush Ahirrao, Shilpa Raje, Rajendra Gandhi and Arjun Devrukhkar – Membership Director Rtn Avinash Nawathe will be completing the routine process for inducting new members. 8.Oxygen Generator Project sanction – in anticipation Balance sum of Rs 1.3 Lakh from the fund raised last year for Oxygen Concentrator project has been unanimously decided to be utilized for Oxygen Generator Project (Siachen) in synergy with District 3131. Rtn Kumar Shinagare has committed Rs 70000 for this project. 9.Approval for strategic retreat Rtn Girish Konkar, Rtn Aruna Kelkar, Rtn Ashok Jain and Rtn Kuldip Joshi have formed the committee for planning the event of strategic retreat being conducted on 28-29 Aug 2021. This will be contributory meet. Bod has decided a cap of in the range of Rs 3500/- to Rs 4500/-(inclusive of GST) per head for accommodation and meals. The agenda and the venue is to be decided by this committee members and to be shared with all RCPN members. This concept of having outdoor meeting for working out the long term strategic planning for the club has been approved by BOD. 10.Gram Prabodhini - Trustee criteria for appointment: RCPN needs to appoint three trustees in Gram Prabodhini’s Trust. Currently, only two trustees - Rtn Deepak Raysoni and Rtn Taranath, are appointed and for the third position, we have received two applications from Rtn Suryakant Prachande and Rtn Sunil Modak. However, a committee for Gram Prabodhini needs to be formed to decide the criteria of appointing the trustees from RCPN and understanding their roles and responsibilities. Bod also has asked to look into why our club RCPN needs to be on the trust since this has liability of non-Compliance. Any other point with the permission of the chair Rtn Girish Konkar has suggested to plan for ‘Hatke BOD Meetings’ (Innovative venues and themes) and other members welcomed this idea. 11.Vote of Thanks were proposed by Secretary Rtn Deepti Poojary and has invited all BOD members for the next BOD. The agenda and the venue will be conveyed meanwhile.


Meeting Date 11 Jul 2021
Meeting Time 10:30:00
Location Zoom
Meeting Type BOD
Meeting Topic BOD Monthly Meeting
Meeting Agenda Agenda for Club Board Meeting No. 1.0 ( 11/07/2021) 1. Reading Minutes of the Joint Board meeting and confirmation 2. Action Taken Report on action items of last meeting : One page Action plans from all directors 21-22 as reference for actions all through the year for review 3. Compliance report: R.I. Dues, District Dues, club data updating : President & Secretary 4. Avenue-wise report / review: a. Membership b. Community Service c. Vocational Service d. Foundation e. Public Image f. Youth g. Administration h. IT Activities i. Treasurer j. Secretary 5. President’s briefing about any significant / major development / event during the past one month a. In the club b. In the District 6. President’s briefing about any significant / major upcoming development / event a. In the club b. In the District 7. Approval and recommendation to the club of proposed new members, if any 8. Discussion / approval of any significant budget deviation 9. Review report of projects: Club & GG projects : New and existing ,ongoing 10. Action items for next one month
Chief Guest NA
Joint Meeting With
Club Members Present
Minutes of Meeting


Meeting Date 11 Jul 2021
Meeting Time 20:00:00
Location Zoom Online Meeting
Meeting Type BOD
Meeting Topic Strategic Planning Confirmation Meeting
Meeting Agenda Meeting Agenda: 1. Meeting Call to order - Presi. Rtn. Rupesh 2. Meeting welcome and National anthem - Sec Rtn B Ambekar 3. Welcome Speech and July month activity planning - Presi Rupesh 4. July Month Meetings and Installation planning - Club Secrt. B Ambekar and Club Admin Direct - Rtn Goregaonkar 5. Review on club financial - Club Sect. B Ambekar and Club Treasures Rtn D Jadhav 6. Club Foundation Goal : Rtn. Madhukar Naik 7. Club Membership Goal : Membership Director Rtn. Priti George and Club President Rupesh. 8. Secretary Announcement and 4 way test: Rtn. B Ambekar 9. meeting adjourn: President.
Chief Guest N.A.
Joint Meeting With
Club Members Present 11
Minutes of Meeting 1. Meeting Call to order - Presi. Rtn. Rupesh 2. Meeting welcome and National anthem - Sec Rtn B Ambekar 3. Welcome Speech and discussed July month activity planning - 4. July Month Meetings and Installation planning - Club Secrt. B Ambekar and Club Admin Direct - Rtn Goregaonkar 5. Review on club financial - Club Sect. B Ambekar and Club Treasures Rtn D Jadhav 6. Club Foundation Goal confirmed by foundation director Rtn. Madhukar Naik 7. Club Membership Goal presented Presi. Rupesh and Membership Director Rtn. Priti George 8. Secretary ambekar announce about upcoming meetings and projects. 4 way test: Rtn. B Ambekar 9. meeting adjourn: President.


Meeting Date 11 Jul 2021
Meeting Time 20:30:00
Location Zoom Online Meeting
Meeting Type Regular
Meeting Topic Club Weekly Meeting
Meeting Agenda 1. Meeting Call to order - Presi. Rtn. Rupesh 2. Meeting welcome and National anthem - Sec Rtn B Ambekar 3. Welcome Speech and July month activity planning - Presi Rupesh 4. July Month Meetings and Installation planning - Club Secrt. B Ambekar and Club Admin Direct - Rtn Goregaonkar 5. Review on club financial - Club Sect. B Ambekar and Club Treasures Rtn D Jadhav 6. Club Foundation Goal : Rtn. Madhukar Naik 7. Club Membership Goal : Membership Director Rtn. Priti George and Club President Rupesh. 8. Secretary Announcement and 4 way test: Rtn. B Ambekar 9. meeting adjourn: President.
Chief Guest N.A.
Joint Meeting With
Club Members Present 13
Minutes of Meeting Meeting Call to order by Presi. Rtn. Rupesh. Welcome to all and National anthem by Sec Rtn B Ambekar. July month activity planning - Presi Rupesh Thanked to all member for supporting him in previous rotary years. Club trainer Rtn. Madhukar naik thanks and guide to all for current rotary year, also reviewed on foundation collection of last rotary year. Club Admin director explained to all about current year meetings planning. Secretary thanks to all for todays both (BOD and Regular) meetings. meeting adjourned by President Rupesh. 7. Club Membership Goal : Membership Director Rtn. Priti George and Club President Rupesh. 8. Secretary Announcement and 4 way test: Rtn. B Ambekar 9. meeting adjourn: President.


Meeting Date 11 Jul 2021
Meeting Time 11:00:00
Location Online on Zoom
Meeting Type Club Assembly
Meeting Topic Installation
Meeting Agenda 11:00 am Welcome by MOC Meeting Called to Order National Anthem 4 Way Test Welcoming Dignitaries IPP’s Address Videos And Photos of Change of Guard Introduction of New President President’s Address & Introduction of BoD Induction Of New Members by Membership Director Address By Foundation Director Video Introduction of DG Pankaj Shah and his video address to the club Introduction of Guest of Honour AG Address and Introduction of Chief Guest Chief Guest Address Surprise Segment Members of RCP Baner Kavita/ Ek Sher Special Presentation Vote Of Thanks Announcements
Chief Guest PDG Shailesh Palekar
Joint Meeting With
Club Members Present 30
Minutes of Meeting Agenda was followed. Installation happened smoothly. Great address by Chief Guest PDG Shailesh asa usual.