Rotary 3131 - Meeting Details

Club Meeting Details

Meeting Details

Meeting Date 28 Aug 2021
Meeting Time 18:00:00
Location Zoom
Meeting Type Regular
Meeting Topic Astrology
Meeting Agenda
Chief Guest Mr. Avinaash Oza
Joint Meeting With
Club Members Present 109
Minutes of Meeting Pre-fellowship started at 6 PM on Zoom where many members joined and interacted with each other on various topics. Post pre-Fellowship, the meeting was called to order by Pres. Amitabha Mukhopadhyay and all members and guests were invited to the meeting. President Amitabha updated all members about the ‘Vaccination on Wheels Project’ status. 134928 vaccines have been administered as on 28th August. Daily dosage is at 5152 now. President announced the receipt of donation of Rs 22 lakhs from Tata Technologies and Rs 8.3 lakhs from Icertis for the Covid 19 mobile vaccination project. President updated the Club about the HPV Vaccination project. As a follow up to the 251 HPV vaccinations done on Wednesday, 18th August at Shirur by RCPC in association with Shirur Shikshan Prasarak Mandal, another HPV vaccination drive was organised on Wednesday, 25th August when 441 girls and ladies were successfully vaccinated with the support of volunteers from the School and College. With this, the total vaccinations done at Shirur are 692 doses. (first dose) Similarly, HPV Vaccination going on at Harjeevan Hospital completed 700 vaccinations. (first dose) Vaccination at above two locations were made possible due to the support and guidance of Rtn. Anil Bora. Rtn Oni Kakajiwala and R’Ann Nafisa blessed the opening ceremony at Harjeevan Hospital on 15/08/21. Also, 300+ HPV Vaccination were done at Sane Guruji Hospital, on 11th, 25th and 26th August. Rtn. PP Ravi Kapoor, Rtn Oni Kakajiwala and R’Ann Nafisa attended the vaccination drive. The HPV vaccination drive was also conducted in Shirur with the support of the 'Vaccination on Wheels' . Shirur Shikshan Prasarak Mandal, Shirur had arranged the vaccination drive at Manikchand Dhariwal Institute, Shirur on Wednesday 18/08/21. Rtn Anil Bora and Rtn PP Ravi Kapoor co-ordinated the conduct of the drive. The Installation Ceremony of the Interact Club of Anglo Urdu Boys High School was conducted on the 25th of August. The Outgoing President Zikra Bukharu presented the activities she and her team had conducted in their year and the Incoming President Khalifa Patel presented her plans for the year 2021-22. The Installation Ceremony was attended by President Amitabha Mukhopadhyay, Youth Director Amita Munot, Chairperson Vanita Bajaj, Rtn. PP Dr. Nasir Kazi and R'Ann Noorjahan Kazi who all spoke and encouraged the team for the work done by them. We wished happy birthday to Rtn. Ramesh Arora, R'Ann Rita Kumar, Rtn. Behzad Randeria, R'Ann Hina Shah. We wished happy anniversary to Rtn. PP Parmod & R’Ann Ranjana Bhalla. This week Mr Avinash Oza gave a talk on 'Astrology'. In the session, the Rotarians got an insight into the different aspects of Astrology. Members got a glimpse of what do the signs, stars, planets and houses indicate and how to read Natal chart (Lagna kundli) and refer Panchang. He also covered the basic remedies to neutralize bad effects of planets. Coming Saturday, 04th September 2021 ZOOM at 6.00 PM Guest Speaker Mr. Akshay Mehrotra- founder and CEO Early Salary will talk on “Fintech revolutions in India”


Meeting Date 28 Aug 2021
Meeting Time 20:00:00
Location Online Zoom Platform
Meeting Type Club Assembly
Meeting Topic Business Meeting
Meeting Agenda To discuss the plans for August 2021
Chief Guest
Joint Meeting With
Club Members Present 14
Minutes of Meeting Plans for September were discussed


Meeting Date 28 Aug 2021
Meeting Time 08:00:00
Location Sahajpur Village
Meeting Type Regular
Meeting Topic CSR Project inaugration at Hodek
Meeting Agenda Inaugration and handover of projects to the beneficiary along with Hodek Managing Director - School benches, Tower Mast , Covid Center
Chief Guest Hodek Management, Village Sarpanch
Joint Meeting With
Club Members Present 35
Minutes of Meeting Visit was made to Sahaj pur village to inaugrate various projects supported by Hodek group. The projects addressed were - School Bench , High Mast , Covid Centre and Dialysis centre closure. A team of Rotarian members and Ann met and visited various beneficiaries along with Hodek management.


Meeting Date 28 Aug 2021
Meeting Time 19:00:00
Location Damale Hall Law College Road
Meeting Type BOD
Meeting Topic BOD Meeting
Meeting Agenda as per agenda
Chief Guest President Satyajeet Chitale
Joint Meeting With
Club Members Present
Minutes of Meeting


Meeting Date 28 Aug 2021
Meeting Time 18:30:00
Location Hotel Raviraj , Bhandarkar Road, Pune
Meeting Type BOD
Meeting Topic August BOD no 2
Meeting Agenda dinner meeting at Hotel Raviraj
Chief Guest BOD and Invitee
Joint Meeting With
Club Members Present 20
Minutes of Meeting All the directors presented their work done in various projects under their avenue, Also each director presented the project planned in the month of September.


Meeting Date 28 Aug 2021
Meeting Time 18:00:00
Location RCC Near Thermax Chowk
Meeting Type BOD
Meeting Topic Board Of Directors Meeting
Meeting Agenda 1. Meeting Will start at 6.00pm 2.Get approved last BOD meeting minutes 3.Presidents remarks 4.Directors to give their information regarding their portfolios. 5.Any Other Points with permission of chair 6.Remarks By : a)Mentor b)President Elect c)Sergeant At Arms 7.Welcome ideas by IPP 8.Vote Of Thanks
Chief Guest NA
Joint Meeting With
Club Members Present 14
Minutes of Meeting 1.Meeting called to order at 7.00pm 2.Presidents remarks 3.Directors to give their information regarding their portfolios. 4.Any Other Points with permission of chair 5.Remarks By : a)Mentor b)President Elect c)Sergeant At Arms 6.Welcome ideas by IPP 7.Vote Of Thanks


Meeting Date 28 Aug 2021
Meeting Time 04:00:00
Location Jadhav farm
Meeting Type Regular
Meeting Topic Fun
Meeting Agenda
Chief Guest
Joint Meeting With
Club Members Present 12
Minutes of Meeting 1. Tour of the Farm and hill 2. Verity Entertainment program by Rotarians, Anns, and Annettes 3. Fellowship


Meeting Date 28 Aug 2021
Meeting Time 19:30:00
Location RMD SINHGAD ENGINEERING COLLEGE WARJE
Meeting Type Regular
Meeting Topic SHRAVANOTSAV WITH FAMILY MEMBERS.
Meeting Agenda FAMILY DANCE AND MUSIC FELLOWSHIP.PUBLISHING OF SECOND CLUB BULLETIN.
Chief Guest DIRECTOR DISTRICT CULTURAL COMMITTEE RTN SNEHAL BHAT.
Joint Meeting With
Club Members Present 15
Minutes of Meeting SECRETARIAL ANNOUNCEMENTS WERE MADE.SPEECH BY GUEST.PUBLICATION OF SECOND CLUB BULLETINE BY HANDS OF CHIEF GUEST.TRADITIONAL MAHARASHTRIAN MANGALAGAUR FOLK DANCES WERE PERFORMED BY CLUB LADY MEMBERS AND ANNS.NICE DINNER FELLOWSHIP,FOLLOWED BY GOOD SONGS FROM CLUB MEMBERS,ANNS AND CHIEF GUEST.


Meeting Date 28 Aug 2021
Meeting Time 06:30:00
Location HARVEST CLUB
Meeting Type BOD
Meeting Topic MEETING OF THE BOARD OF DIRECTORS
Meeting Agenda TO DISCUSS MONTHLY REVIEW OF THE DIRECTORS
Chief Guest President Rtn Atul Atre
Joint Meeting With
Club Members Present 48
Minutes of Meeting DIRECTORS REPORTS WERE DISCUSSED


Meeting Date 28 Aug 2021
Meeting Time 07:00:00
Location Residence of RTN. Anandita
Meeting Type BOD
Meeting Topic BOF
Meeting Agenda ✨?Dear All Directors and chairperson ?2nd BOD Agenda, Date : 28th July 21 Time : 6:30 pm to 8:30pm followed by Dinner. Venue : RTN.Anadita, Flat 5, Bldg- F ,2nd Floor, Shree Ram Nagar, Near Gaikwad Nagar, Aundh, 6:40Pm -Welcome By President 6:45 pm - BOD discussion points 1. Last BOD review points -By Secretory *Signing Authority for Bank Account operation. * Global Grand Project Status - Aundh Kutir , Pingori Cow Donation by President/ Darshansing/Babashinde * Trust Account * Fund Raising- Organise RCA Dandiya Raas as a Fund Raising event on *Saturday Evening, 9th October 2021 at Vidyanchal Ground* By Fora * CSR FUND / Oxigen Generator for CIF - By Rtn. Sumita 2. District seminars participation:- BOD may consider fully or part fees from members.by Sukhanand, Service Director. 3. Update Goal setting, bylaws, weekly Meeting, event's on District website by President , Ajay - IT director, Secratory 4. My Rotary and District 3131 login President and BoD members, It is noticed by the District Administration that the data entered by Club Presidents and their respective BoDs on the District Website www.rotary3131.org needs to be updated in their respective profiles. The 'Profile' is available immediately after login on above website. by Hemant 5.Free check up arranged at Sai Shree hospital on Sunday 5th Sept morning. Bone density/BMI , spine check up. Discounted X ray possible by Darshansing/Sukhanand/Prashant. 5. invited RID Dr Mahesh as guest for our Diwali dinner get together. We have to inform him 2/3 dates for confirmation. Oct 30/31- sat / sun Nov 7 - Sunday Nov 13/14 sat/Sunday By Ravi. 6.Medical Project- discussion with Dr. Neeraj Adkar on strategic Medical projects by RCA, RY 2122.. investment of RCA free check up , discounted rate tests for Sr. Citizens , MaxoFacial surgery / artificial limb by Darshansing Medical Director 7. Overview of Membership by Prashant / Pralhadji. 8. September- Basic education and literacy Month - events in line by Director 9.New interact Club at Babasaheb Ambedkar School by Yogini /Anup 9. Public image project highlights by Ravi / Dr. vineeta. 10. Registration for membership Seminar -29th Aug. & Dist. conference in Jan 22 By Rajendra Shelar. Thanks & Regards, President and Secratory.
Chief Guest
Joint Meeting With
Club Members Present
Minutes of Meeting


Meeting Date 28 Aug 2021
Meeting Time 18:30:00
Location PRIA School
Meeting Type Regular
Meeting Topic Joint meeting with Rotaract club
Meeting Agenda Discussion on joint project with Rotaract
Chief Guest
Joint Meeting With
Club Members Present 14
Minutes of Meeting Discussion on completed projects Discussion on upcoming projects


Meeting Date 28 Aug 2021
Meeting Time 08:30:00
Location ZOOM MEETING
Meeting Type BOD
Meeting Topic BOD Meeting for August, review progress and take forward approvals, process, any issue
Meeting Agenda Present: Pres Mahendra Chitte, Rtn Ajay Mutatkar, PP Sudhir Vaidya, IPP Kiran Ingale, PP Dinkar Palaskar, Rtn Pratibha Jagadale, Rtn Nivedita Muley, Rtn Padmini Abnave, Rtn Nandakumar Ghule The BOD Meeting was held through ZOOM Call on August 28, 2021. The summary of major points is as under: 1. It has been two months since the new BOD has taken charge. We had two BOD meetings so far, it was decided that we have BOD Meeting on Last Monday of every Month from 8.00 to 9.00 PM. to review the progress in current month and discuss the plan for the coming month in addition to other points to be placed for Board Meeting. Venue Hotel Manali, Erandavane (earlier venue) would be preferred. It was also discussed that with clarity of keeping last Monday of every month all Board Members would be able to plan the timings and would be available to be present for the Board Meeting. All Board Members are urged to attend and inform in advance if they are unable to join for any of the meetings. It was also agreed that in any specific month Last Monday was not suitable for any reason, alternate date would be decided as per convenience of Board Members. 2. Rtn Sudhir Vaidya said that all the Projects undertaken by the Club should be routed through Trust account as the Trust is for executing the projects. This was agreed by all. All the Projects with due approval of the BOD would happen through Trust. It was also discussed to verify if additional Trust approval was required if the project was approved by BOD. It was also decided that we need another meeting (preferably in one week based) to discuss the coordination of BOD and Trust. 3. The appointment of new Treasurer was also discussed and the final decision would be taken after the meeting related to Trust in coming week. President indicated that he would prefer same Treasurer for Club and Trust for the ease of operation. 4. It was discussed the latest/ updated Bye Laws of Club and Trust would be shared with the BOD (Soft or Hard Copy). 5. Through BOD WhatsApp Group, the expense for the Note Books/ Books distribution to Kirkitwadi, Ajinkya Dedge and St Crispin’s school, Almiras/ Beds/ Furnitures to the schools, Beds to Aajol (Shantiniketan) Sinhagarh Road and Tree Plantation on Teachers day at Ajinkya Dedge and Rule School. We are requesting concerned Director to summarize the expenses so that the same already approved is annexed as part of the MOM. 6. IT was shared that there were several expenses which were incurred for executing project work/ meetings/ Installation meeting by President/ BOD Members and later reimbursed form Club/ Trust account. It was agreed that except for small cash transactions (where cash is required) all the payments will be done direct to the Vendor/ service provider. We will not have practice of first making payment and reimbursement. All expenses will have pre-BOD approval. 7. The board approved the Vehicle purchase for Mummy and related expenses of insurance, fuel to move it to Pune. The quotations for the vehicle and report for the selection of current vehicle will be annexed to the MOM. President shared that in Mummy Project, President had spent through his credit card Rs 39,437 which were reimbursed by The Rotary Trust. 8. Installation Day expenses shared with the BOD were Rs. 86000 + Rs 38720 + Rs 83881 a) This includes Rent / Dinner / etc were Rs 86,000. Club’s approved budget was Rs 75,000 and club reimbursed Rs 75,000 to President Rtn Mahendra Chitte. The additional expenses of Rs 11,000 was incurred by President Chitte himself b) Rs 38,720 - Club related expenses like Directors Pins, Collar, Banner, Flex, Maitra, New Member Kit etc etc. These expenses were also reimbursed to President Chitte c) Rs 83,881 – Gifts to members, Gifts to DG, Ball Pens, Scarf, Ann Brooch , Tree Fifts, Installation Photos, Wine Bottles etc etc. These expenses were not part of Club Budget and have not been reimbursed by club but those expenses have been incurred by President Chitte 9. It was decided that all Friday meetings will be held in person till December and extended further based on the situation. The meeting venue would be changed to Dyanada School DP Road as the school management is supportive and the money spent helps school. There is no change in cost. There have been some outstanding dues from Kshipra Hall, which need to be recovered. 10. It was agreed that Shawas Club will have its Atharvashrisha Program at Dyanada School and expense will be shared by the Members attending.
Chief Guest President Mahendra Chitte
Joint Meeting With
Club Members Present 14
Minutes of Meeting Present: Pres Mahendra Chitte, Rtn Ajay Mutatkar, PP Sudhir Vaidya, IPP Kiran Ingale, PP Dinkar Palaskar, Rtn Pratibha Jagadale, Rtn Nivedita Muley, Rtn Padmini Abnave, Rtn Nandakumar Ghule The BOD Meeting was held through ZOOM Call on August 28, 2021. The summary of major points is as under: 1. It has been two months since the new BOD has taken charge. We had two BOD meetings so far, it was decided that we have BOD Meeting on Last Monday of every Month from 8.00 to 9.00 PM. to review the progress in current month and discuss the plan for the coming month in addition to other points to be placed for Board Meeting. Venue Hotel Manali, Erandavane (earlier venue) would be preferred. It was also discussed that with clarity of keeping last Monday of every month all Board Members would be able to plan the timings and would be available to be present for the Board Meeting. All Board Members are urged to attend and inform in advance if they are unable to join for any of the meetings. It was also agreed that in any specific month Last Monday was not suitable for any reason, alternate date would be decided as per convenience of Board Members. 2. Rtn Sudhir Vaidya said that all the Projects undertaken by the Club should be routed through Trust account as the Trust is for executing the projects. This was agreed by all. All the Projects with due approval of the BOD would happen through Trust. It was also discussed to verify if additional Trust approval was required if the project was approved by BOD. It was also decided that we need another meeting (preferably in one week based) to discuss the coordination of BOD and Trust. 3. The appointment of new Treasurer was also discussed and the final decision would be taken after the meeting related to Trust in coming week. President indicated that he would prefer same Treasurer for Club and Trust for the ease of operation. 4. It was discussed the latest/ updated Bye Laws of Club and Trust would be shared with the BOD (Soft or Hard Copy). 5. Through BOD WhatsApp Group, the expense for the Note Books/ Books distribution to Kirkitwadi, Ajinkya Dedge and St Crispin’s school, Almiras/ Beds/ Furnitures to the schools, Beds to Aajol (Shantiniketan) Sinhagarh Road and Tree Plantation on Teachers day at Ajinkya Dedge and Rule School. We are requesting concerned Director to summarize the expenses so that the same already approved is annexed as part of the MOM. 6. IT was shared that there were several expenses which were incurred for executing project work/ meetings/ Installation meeting by President/ BOD Members and later reimbursed form Club/ Trust account. It was agreed that except for small cash transactions (where cash is required) all the payments will be done direct to the Vendor/ service provider. We will not have practice of first making payment and reimbursement. All expenses will have pre-BOD approval. 7. The board approved the Vehicle purchase for Mummy and related expenses of insurance, fuel to move it to Pune. The quotations for the vehicle and report for the selection of current vehicle will be annexed to the MOM. President shared that in Mummy Project, President had spent through his credit card Rs 39,437 which were reimbursed by The Rotary Trust. 8. Installation Day expenses shared with the BOD were Rs. 86000 + Rs 38720 + Rs 83881 a) This includes Rent / Dinner / etc were Rs 86,000. Club’s approved budget was Rs 75,000 and club reimbursed Rs 75,000 to President Rtn Mahendra Chitte. The additional expenses of Rs 11,000 was incurred by President Chitte himself b) Rs 38,720 - Club related expenses like Directors Pins, Collar, Banner, Flex, Maitra, New Member Kit etc etc. These expenses were also reimbursed to President Chitte c) Rs 83,881 – Gifts to members, Gifts to DG, Ball Pens, Scarf, Ann Brooch , Tree Fifts, Installation Photos, Wine Bottles etc etc. These expenses were not part of Club Budget and have not been reimbursed by club but those expenses have been incurred by President Chitte 9. It was decided that all Friday meetings will be held in person till December and extended further based on the situation. The meeting venue would be changed to Dyanada School DP Road as the school management is supportive and the money spent helps school. There is no change in cost. There have been some outstanding dues from Kshipra Hall, which need to be recovered. 10. It was agreed that Shawas Club will have its Atharvashrisha Program at Dyanada School and expense will be shared by the Members attending.


Meeting Date 28 Aug 2021
Meeting Time 19:30:00
Location Hotel Sheetal
Meeting Type Regular
Meeting Topic Fellowship Meeting
Meeting Agenda Monthly Fellowship Meeting
Chief Guest NA
Joint Meeting With
Club Members Present
Minutes of Meeting


Meeting Date 28 Aug 2021
Meeting Time 09:30:00
Location Sankets Office
Meeting Type BOD
Meeting Topic BoD Meeting # 4
Meeting Agenda
Chief Guest
Joint Meeting With
Club Members Present 8
Minutes of Meeting BoD Meeting Minutes Confidential


Meeting Date 28 Aug 2021
Meeting Time 21:30:00
Location online GOOGALE MEET
Meeting Type BOD
Meeting Topic RI DUE DISTRICT DUE AND OTHER EXPENSES
Meeting Agenda APPROVED OF RI DUE DISTRICT DUE AND OTHER EXPENSES
Chief Guest
Joint Meeting With
Club Members Present 9
Minutes of Meeting FOLLOWING EXPENSES APPROVED BY BOD 1) RI DUES RS 78000.07, 2) DISTRICT FEE RS.23100/- 3) INTALATION CEREMANY EXPENSES 4) MEDICAL CAMP EXPENSES ( HEALD ON 01.07.2021) RI DUES AND DISTRICT CHARGES WILL PAY IN THIS MONTH TERMINATE WHICH IS NOT ACTIVE MEMBERS FROM THE WHATSAPP (ROTARY CLUB OF PANVEL MAHANGER} GROUP