Rotary 3131 - Meeting Details

Club Meeting Details

Meeting Details

Meeting Date 20 Sep 2021
Meeting Time 18:30:00
Location Hybrid Meeting
Meeting Type Regular
Meeting Topic Filmi Musical Quiz
Meeting Agenda - Fellowship - Filmi Musical Quiz by Chandrashekhar Manakawad
Chief Guest
Joint Meeting With
Club Members Present 54
Minutes of Meeting - Fellowship - Filmi Musical Quiz by Chandrashekhar Manakawad


Meeting Date 20 Sep 2021
Meeting Time 07:00:00
Location zoom
Meeting Type BOD
Meeting Topic BOD Meeting No. 3
Meeting Agenda To discuss matters related to BOD
Chief Guest NA
Joint Meeting With
Club Members Present 10
Minutes of Meeting Minutes of the board meeting held on 20th September, 2021, at 7pm on zoom Online video Conference 1 The Board approved the minutes of the 2nd BOD Meeting of 16th August,2021. 2 Treasury: • PE Rtn. Kennedy gave detailed information on the treasury matters of the Club and Trust. • Status on membership collection, total members as on date are 66. 54 members have paid totalling to Rs 7.76 lakhs and 12 members have not yet paid totalling to Rs 1.92 lakhs. • The status of mandatory donations of 5000 to Trust; 10 members are spouse members. Thus out of 56 members, 44 have paid and the collection is Rs 2.2 lakh and 12 members have yet to pay totalling to Rs 60,000. • The treasurer informed the Board about the satellite club consisting of 17 members collection club dues of 8000 per person for club membership and 2000 per member to trust account have been collected in total. • Total in club account as on date is Rs 6.17 lakhs and in Trust account is Rs 8.24 lakhs. Interest on 5 FDs is Rs 32,728. Bills on trust account are 8.35 lakhs pending to be paid or committed thus the account will be in negative balance of Rs 10,500 approx. • As per penalty and line of action for the pending list if the members fails to pay the membership dues and Trust dues till 31st of December he or she will be terminated from membership. • Gajendra Bakal has sent a mail expressing inability to continue. It has been suggested that he shall be given reference of a club nearer to his residential area and that he should pay the minimum amount due to the club and Trust.(Rs 6,400) • Club account audit for 20-21 is in process • Status of audit April to June Trust account is in process. • IPP Manojeet informed the Board that last financial accounts have been submitted, queries were answered and the audit report should be ready by 30th September. • Change of Signatories has been done for GG account for AKH and it should be applicable in a few days. • IPP informed the Board that the amount of Rs 15,79,000 has been credited to the GG AKH account. • The Board decided that if the members whose dues are pending and do not pay till 30th December, they shall be terminated from the club as per the bye laws. Further it was decided that the directors shall take up he responsibility of calling and coordinating with the members who have not yet paid he dues. • IPP informed the Board that the GG of Teachers Training project, current balance is Rs 2,800 and account will be closed soon. • IPP also informed he Board that the GG for happy School Karunj the balance is Rs 58,740 and all the payments are done. The balance will be transferred to the Trust account or and further addition work at the school shall be aken up. 3 Environment: • PP Rtn Rupinder informed that for the Rotarii project Rs 50,000 has been committed. Donations worth 39, 250have been received and balance of Rs 10,750 shall be from the from the Trust. 4 Non service Projects: • PP Rtn. Sanjay Wadhwa informed he Board about the project in Balkalyan for 5 computes the amount will be about Rs 1,40,000. It has been decided that new computers along with the software and new printer shall be given. The need analysis has been done and discussed with the Bod. • PP Sandesh updated he Board that the overrun for tower Mast project has been paid from the Trust. 5 Medical Projects • PP Rtn. Madhav informed the Board about plans for the of the Multi diagnostic check- up camp project at Tribal village TAV, Mulshi on 26th September. He requested all the BoDs to join along with the members. 6 Membership • New member Pallavi has been approved by the BoDs. • Member retention it has been decided to create buddy system and mentor the new members. • The Board further decided that the honorary members contacts should be utilized for the benefit of the club. It was further discussed that Mr Pratap Rao Pawar should be made an honorary member. Th induction should be done in physical mode and it was also suggested that Mr Nitin Karya should be felicitated for his generous donations. 7 Youth : • In the absence of the Youth director, President informed that once colleges reopen the installation of 3 Rotaract clubs shall be done. Interact club installation has been planned in October. • A new Rotaract club at PBS has been planned and the charter shall be done post Diwali/ once colleges reopen. • International RYLA with Nepal, Pak and Sri Lanka shall be conducted in the youth month. • As a proposal from Chairman Jenice, to start a Rotaract club and Interact club with DY Patil which shall be done after understanding the requirement and other formalities. • The Board had decided that the Youth director should call for a special meeting an inform the status of the youth activities planned as not much participation is there in this avenue so far. 8 Special projects: • PP Brij Sethi updated the Board the status of the Trust related matters. He said that once Change Reports are filed it shall become easy to change the address of the club and trust for address proof etc. It has also been decided by the Board that the word “club” need not be referred in day to day activities of the club but it shall remain in all the legal and bank related activities. • PP B M K Sethi had accepted the responsibility to be the chairperson for the AKR project. 9 CSR & Fund raising: • PP Jayshree informed the Board that she will do fund raising through CSR .Rtn Jayshree informed the Board that she will get back with some companies for CSR post Diwali. 10 CSR Project: PP Sameer explained to the Board about the new CSR policy framed by the The Rotary foundation: The policy states that if the corporate given the funds in The Rotary foundation that is Delhi office for example 100 percent funds and same is routed through The Rotary Foundation: then The Rotary Foundation shall deduct 5 percent and 95 percent is remitted to the Trust and to that amount district shall add 15 percent. This shall not only add to the amount but shall also give the Foundation credit to the club and the club gets district grant. • PP Sameer informed he Board that a particular software company in Aundh has agreed for CSR contribution worth 16 lakhs. In a meeting with DG Pankaj and DRFC Ghuna PP Sameer could get the consent in principal from DG Pankaj for the 15 percent District contribution for the project. • It has been decided to do the project at ICER. Further it was told that a cheque needs to be given along with the list of equipment and a letter from foundation director with details and once approval received district needs to approve it. • The Board was informed that due to the good office of PP Sameer Custom duty charges on the equipment has been excepted. • The Bod has approved Rs 50000 from the Trust account for this project. • PP Rupinder appealed to the BoD that if any projects are here for environment she should be should approached. • Primary contact for GG project MHM Rtn Neeraj informed the Board that 2 local partners have confirmed , namely Sarasbaug club and Sinhagad club both have committed $ 1000. The President thanked the special invitees Rtn Ajit and PP Sameer. She also thanked the BoDs for attending the meeting. Rtn. Bhupender Kumar Sethi Club Secretary RY 21-22


Meeting Date 20 Sep 2021
Meeting Time 06:30:00
Location 484/7 Mitramandal
Meeting Type Regular
Meeting Topic Preparation of Bhairavi Award Function
Meeting Agenda preparation of Bhiravi Award Functon
Chief Guest PDG Rashmi Kulkarni
Joint Meeting With
Club Members Present 30
Minutes of Meeting regarding IPDE Award function and planing


Meeting Date 20 Sep 2021
Meeting Time 19:30:00
Location Zoom
Meeting Type Club Assembly
Meeting Topic Nil
Meeting Agenda Planned club assembly was cancelled due to some unforeseen reason.
Chief Guest Nil
Joint Meeting With
Club Members Present 0
Minutes of Meeting Planned club assembly was cancelled due to some unforeseen reason.


Meeting Date 20 Sep 2021
Meeting Time 07:30:00
Location club office
Meeting Type Regular
Meeting Topic regylar meeting
Meeting Agenda genesh visarjan nirmalya cooletion projet finalizetion
Chief Guest
Joint Meeting With
Club Members Present
Minutes of Meeting


Meeting Date 20 Sep 2021
Meeting Time 07:00:00
Location SARAF HONDA
Meeting Type Regular
Meeting Topic SERVICE PROJECT - COVID-19 VACCINATION
Meeting Agenda PLANNING FOR SERVICE PROJECT - COVID-19 VACCINATION
Chief Guest
Joint Meeting With
Club Members Present
Minutes of Meeting