Rotary 3131 - Meeting Details

Club Meeting Details

Meeting Details

Meeting Date 25 Sep 2021
Meeting Time 20:00:00
Location Online Zoom Platform
Meeting Type Regular
Meeting Topic Business Meeting
Meeting Agenda To discuss the plans for the month ahead
Chief Guest
Joint Meeting With
Club Members Present 8
Minutes of Meeting Plans for the month of October were discussed in the meeting. After Rotary business it was followed by presentation by RYE student Carlos from Brazil


Meeting Date 25 Sep 2021
Meeting Time 20:00:00
Location Lions Club Hall
Meeting Type Regular
Meeting Topic Fellowship Meeting
Meeting Agenda Monthly Fellowship Meeting
Chief Guest NA
Joint Meeting With
Club Members Present
Minutes of Meeting


Meeting Date 25 Sep 2021
Meeting Time 08:30:00
Location Royal Cannaught Boat Club, Bund Garden , Pune
Meeting Type BOD
Meeting Topic Third BOD Meeting
Meeting Agenda
Chief Guest
Joint Meeting With
Club Members Present 10
Minutes of Meeting Minutes of the Third Meeting of the Board of Directors (2021-22) Venue: Royal Cannaught Boat Club Date & Time: Thursday, 25th September 2021, 08:30 am. Following members of the Board were present 1. Rtn. Rathnakar Shetty: President 2. Rtn.: Satish Deshchougule : President Elect & Hon. Secretary 3. Rtn. Niraj Mehta: Director Membership 4. Rtn. Shani Naushad: Director International 5. Rtn. Harry George – IPP 6. Rtn. Ram Bhagwat-Director Foundation 7. Rtn. Sandesh Gupta – Director Service Projects 1 8. Rtn. Purnima Pendse- Director Service Projects –Literacy 9. Rtn. Ajaya Khullar – Invitee 10. Rtn. Adv Sunil Kadam- Invitee Absent 1. Rtn. Navin Gupta – Hon. Treasurer 2. Rtn. Pramod Sharma – Director Public Image 3. Rtn. Arun Saxena – Director Club Admin 4. Rtn. Swarupa Tembwalker : Director – Youth 5. Rtn. Samir Shah – Director Service Projects Non Medical MINUTES President Rtn. Ratnakar Shetty read the minutes of the previous meeting. The minutes were approved by the BOD unanimously. In addition, following matters were discussed in the meeting. 1. Resignations: None 2. New member: Mr. Kailash Parab proposed by Rtn. Ashok Sadalkar, attended 2 meetings and 2 fellowships, forms are awaited. On receipt of necessary documents, same to be put up for BOD members approval and thereafter from Club members. Rtn. Niraj to follow up. Amit Nirgude will confirm shortly, Rtn. Sandesh, Rtn. Shani and Rtn. Purnima to meet his wife for joining RCKP. One Mr. Angad Singh Sachdev directly approached for membership. But there is no response from him either for phone calls nor for mails. We are targeting for 40+ members. Regarding Satellite club at Phaltan (Govind Milk) – Members will meet within a week and decide further course of action. Rtn. Harry to pursue the matter further with Mr. Satyajit of Govind Milk 3. Leave of absence: None 4. Financials and Account Statement: Rtn. Navin Gupta wasn’t present for BOD. Following members have not paid subscription as on today – Rtn. Samir Shah, Rtn. Viraj Shah, Rtn. Jayashri Todkar, Rtn. Sudha, Rtn. Rajesh Jethmalani. – It was decided that Rs. 500/- per month to be charged for late payment from 1st September. Regarding balance available with Rotary Uptown Club – it was decided that Rtn. Purnima, Rtn. Niraj, and Rtn. Rathnakar Shetty to meet President and Secretary of RC Uptown. Rtn. Purnima have details of donations collected and given to RC Uptown. Rotract Club of Koregaon park have collected Rs. 1.03 lacs for Covid, we have to give them this amount as and when they demand. PP Rtn. Niraj suggested that Their President and Ronit Chamedia should be called for one of the meeting and we should felicitate them with certificate / trophy. Update ( 25th September ) : Pending 5. 80G /12A/ CSR 1 It is decided to take the service of Ms. Santoshi Pasalker to get all the work related to 80G and 12 A Certification. Ms Santoshi has given a budget of Rs 50K for getting all the 3(12A, 80G and CSR including incidental expenses) certificates. The budget is approved. All necessary documents as per the list given by the consultant need to be made ready and approach Ms. Santoshi. All Past presidents to make available the Project report for their respective term. Rest of the documents Treasurer Rtn Naveen will organize in coordination with President Rtn. Rathnakar. Update ( 25th September ) : All PPs to submit project reports by 5th October. Rtn. Navin Gupta to follow up with Ms. Santoshi. 6. Change of Trustee Report No change in status. CA to be contacted for 2 years pending report( Rtn. Navin / Rtn. Niraj to take up. Navin will be taking this forward with Ms Santoshi Update ( 25th September ) : Rtn. Navin Gupta is collecting PANs and Aadhar Cards for submission. 7. Change of Signatories for Bank Account Transactions: Update ( 25th September ) : Documents submitted, KYC details are to be given to bank. 8. FCO: Campaign Roll on is ready with the Mobile app. It is decided to proceed with a max of 2500 students @Rs 20 and a fixed cost of 25K. Total budget approved is Rs 75K + GST. It was decided to pay 50% to Rollon now as they already have done their job. Update : 50% payment released PP Rtn. Sandesh Gupta tried with Bishop, however since schools are not yet open, we have to wait until schools re-open. President Rathanakar also tried with Suryadatta, however they are busy with admissions. All other members are also expected to try with various schools. Update ( 25th September ) : Project not moving as schools are yet to open. It was decided to call Rtn. Jayashri Todkar and Farhat for a separate meeting of Medical Committee in 1st week of October. 9. Community Cold Storage Project Rtn. IPP Harry updated with the latest development. Demarcation of 1 acre of land is already done, and they have applied for NA procedure. Presently this land is agricultural land. Once NA procedure is completed, we have to go for lease-deed. Update(19/08) : Rtn. Harry to follow with Govind foundation. Rtn. Harry also informed about meeting with DG Pankaj Shah and District Grant committee for exploring global grant. Update ( 25th September ) : Lawyer is preparing lease deed. Dr. Gaikwad is checking if NA is required for cold storage as it is related to farming process. History serach of land is in process. Rtn. Sandesh Gupta suggested to have 2nd opinion about NA is required for cold storage or no. Separate meeting should be called for this project. 10. Andgaon School project : The request by VVM School authorities to have assembly area covered discussed in detail . The estimate is going above 5.0 lacs . The amount of Rs 2.0 lacs committed by Rupesh wont be suffice . RTn. Niraj Mehta informed that There is an offer by Mr. Bhide to take up these work on their own. Same to be further pursued with Mr. Bhide. Update (19/08) : It was informed by Rtn. PP Niraj Mehta that Mr. Bhide will be doing planned activities directly. Update ( 25th September ) :Ground work to be started after 15th October, land-scaping budget is Rs. 2.0 lacs. Rtn. Purnima Pendse and Rtn. Mahesh Shah to decide activities to be carried out in Rs. 2.0 lacs. 11. RCKP to be part of the synergy project by Rotary club of Pune Katraj. Voice and speech disorder therapy. Update : In process Update ( 25th September ) :In process 12. It was decided to prepare a orientation program for new members. Rt. Harry George, Rtn. Niraj Mehta and Rtn. Purnima Pendse to meet at Rtn. Harry’s place to decide about training to new members. 13. It was informed by President Rtn. Rathnakar that Rtn. Arun Saxena has expressed his inability to take up role of President for RY 23-24 due to business commitments and Rtn. Adv. Sunil Kadam has accepted to become President for RY 23-24. Accordingly BOD has approved selection of Rtn. Sunil Kadam as the President Nominee . 14. Service Projects –Medical : Director Rtn. Sandesh Gupta updated on the Various Medical Projects . Under defeat diabetes campaign , Blood sugar testing campaign has been organised on World Heart day on 29th Sept. The camp will be conducted at 3 locations . It was decided to involve Rotaractors in this project. Rtn. Sandesh also informed about the Covid vaccination drive . But gathering minimum beneficiaries of 200 is a challenge . Rtn Shani to explore the possibilities of organising camp at Slum area. Even other options of organizing Vaccination camp to be looked into Blood Donation Camp : Rtn Sandesh informed about the plan to hold blood donation camp in the month of November. 15. Service Project (Non Medical) : Rtn Harry George updated about E-Waste collection drive to be organised on 2nd October at Koregaon Park area. Preparations are underway. 16. Foundation : Director Ram has suggested to come with Brochure highlighting the various achievements of RCKP projects and appeal for fund for the upcoming projects . With this brochure we can approach individual / corporate donors for funding of our Service Projects . Rtn. Pramod and Rtn. Purnima will help Rtn. Ram in this regard. Rtn. Harry George also suggested to explore the possibilities of doing Global Grant projects for Vocational Training. He will come with the more details 17. President Rathnakar informed about RCKP Co hosting Multi District event of “ Talking Pictures” a workshop on Video and Poster making on 9th Oct. Total expenditure of the event is Aprox 1.50 lacs and RCKP share of contribution is Rs10000/- . BOD approved the expenditure of Rs 10000/- for the event. President Rtn. Rathnakar Thanked all the members for attending the meeting. Next meeting date 28th October, 2021. Rtn. Ratnakar Shetty Rtn. Satish Deshchougule President Hon. Secretary Place : Pune Date : 25th Oct, 2021.


Meeting Date 25 Sep 2021
Meeting Time 19:00:00
Location RCC Near Thermax Chowk
Meeting Type Regular
Meeting Topic Discussion on Happy Village
Meeting Agenda Meeting will start at 7.00pm. National Anthem. Welcome guests speaker on dais. Recite 4way test. Welcome to guests present. Felicitation. Directors announcement. Introduction of speaker. Speaker spoke for 30 min. Felicitation of speaker. Vote of thanks by president.
Chief Guest NA
Joint Meeting With
Club Members Present 27
Minutes of Meeting Meeting started at 7.00 pm. Sang National Anthem. Welcome guests speaker. Recited 4way test. Welcome to guests present. Felicitation done. Directors announcement done. Introduction of speaker done. Speaker spoke for 30 min. Felicitation of speaker done. Vote of thanks done by president.


Meeting Date 25 Sep 2021
Meeting Time 10:00:00
Location mohammedwadi
Meeting Type Regular
Meeting Topic Tree Plantation with Kohler India
Meeting Agenda tree plantations
Chief Guest Rajesh Arora
Joint Meeting With
Club Members Present
Minutes of Meeting


Meeting Date 25 Sep 2021
Meeting Time 21:00:00
Location zoom
Meeting Type Regular
Meeting Topic Planning of E-waste Project on 2 nd Oct.
Meeting Agenda Regular Meeting
Chief Guest President
Joint Meeting With
Club Members Present 20
Minutes of Meeting 1. Meeting call to order 2. National Anthem 3. Report of Last Meeting 4. Report of Celebration of national Nutrition Month 5. Secretarial Announcements 6. Discussion on preparation of E-Waste Management Collection Project. Speaker : Ann Sapna Agarwal 7. To make videos and print handbills, create quizzes for awareness 8. Communication with Roteractors and interactors for their education about E-Waste. 9. Vote of Thanks : Rtn. Philemon Pawar


Meeting Date 25 Sep 2021
Meeting Time 09:30:00
Location Sankets Office
Meeting Type BOD
Meeting Topic BoD Meeting # 5
Meeting Agenda
Chief Guest
Joint Meeting With
Club Members Present 8
Minutes of Meeting BoD Meeting Minutes Confidential


Meeting Date 25 Sep 2021
Meeting Time 19:00:00
Location KUMAR KIRPALANI RESIDENCE
Meeting Type BOD
Meeting Topic BOD meeting
Meeting Agenda
Chief Guest
Joint Meeting With
Club Members Present 9
Minutes of Meeting MINUTES OF THE BOARD MEETING HELD ON SATURDAY 25th SEPTEMBER 2021 HOSTED BY RTN KUMAR KIRPALANI AT HIS RESIDENCE. MEMBERS PRESENT 1 Rtn Natasha Parulekar 2 Rtn Harish Thadaney 3 Rtn Jeetu Mirchandani 4 Rtn Habil Handy 5 Rtn Swastik Sirsikar 6 Rtn Mohinish Thadani 7 Rtn Rishikesh Dandekar 8 Rtn Rahul Shah 9 Rtn Kumar Kirpalani LEAVE OF ABSENCE 1 Rtn Sanjay Saxena 2 Rtn Sanjay Motwani OBSERVERS 1 Rtn Arti Sanghvi 2 Rtn Sudhir Tandon 1 The Minutes of the last Board Meeting held on 21 August 2021 were read and passed. ACCOUNTS The Club and Trust Accounts for the previous month were read and passed. SERVICE PROJECTS 1 Yuvti Project - Cheque Rs 50000 was handed over to the mother of student under Yuvti Project. 2 Village Project - Rtn Swastik and Ficci flo Team have discussed with the Sarpanch from Village at Pimple Sandar, Various Projects / Requirements towards Health,Hygiene,Water,Sanitation, Skill Development, Women Empowerment...Budget details are being worked out and will be shared equally between RCPA and ficci flo.The Board approved the project. CLUB ADMINISTRATION 1 PROGRAM COMMITTEE The Board applauded the efforts of Rtn Pali and Team for arranging very good Programs. 5 October 2021- Fellowship and Live Entertainment.The Board Thanks the Rau family for sponsoring Live Entertainment for the evening. 19 October 2021- Holiday ( Bank Holiday). MEMBERSHIP 1 The Board approved the induction of New Member Miss Manisha Bansal as no objection received from the General Body. 2 Rtn Swastik will follow up with Rtn Sanjay for formation of a Golf Satellite Club. FOUNDATION Nothing to Report. PUBLIC IMAGE Nothing to Report YOUTH SERVICES Nothing to Report ANY OTHER MATTER 1 To support Polio Eradication Program of Rotary Foundation,Rotary Golf Tournament was held at Poona Club Golf Course with Rotary and Golfing friends.Our Rtn Swastik and Rtn Jeetu were 1st runner up winners.Truly a proud moment for RCPA.Congratulations to you both. 2 The Board ratified an earlier decision taken on the WhatsApp group to invite Rtn Rahul Shah on the B.O.D as Vice President ( President in the Rotary Year 2023 - 24)on account of Rtn Ashok Sharma's resignation from the post. CONCLUDING OF THE MEETING The meeting was concluded with the President Thanking Board Members for attending the meeting and Rtn Mohinish gave the Vote of Thanks to the hosts Rtn Kumar and Ann Renu. Rtn Kumar Kirpalani Hon.Secretary


Meeting Date 25 Sep 2021
Meeting Time 05:00:00
Location RC Pimpri BOD hall
Meeting Type Regular
Meeting Topic Planning for upcoming events of Bone mineral Density program
Meeting Agenda Planning for Upcoming meetings for Bone MIneral Density Program arrangements and preparations.
Chief Guest
Joint Meeting With
Club Members Present
Minutes of Meeting


Meeting Date 25 Sep 2021
Meeting Time 09:30:00
Location K corner hotel at Aundh
Meeting Type BOD
Meeting Topic Monthly BOD as per agenda
Meeting Agenda 1) Selection of PE and SE due to resignation of Darshansingh 2) Selection of PN for RY 2024-25 3) Preparation of AG and DG visit 4) Updates on various on going projects and club activities 5) Drinking Water Project at Shivneri
Chief Guest President
Joint Meeting With
Club Members Present 12
Minutes of Meeting 1) Rtn. Sukhanand is selected for PE for the RY 2022-23 in place of Darshansingh 2) Name of Rtn. Rajendra Shelar and Rtn. Deepak Phalak suggested for PN for RY 2024-25 3) Anup Malvia updated the BOD for Installation of Interact clubs 4) Action plan discussed for Global Grant and CSR projects at Pingori 5) Discussed the action plan for installtion of Water Cooler at Shivneri bus stop was also discussed.


Meeting Date 25 Sep 2021
Meeting Time 07:00:00
Location radission
Meeting Type Regular
Meeting Topic evaluation of months activities
Meeting Agenda
Chief Guest
Joint Meeting With
Club Members Present
Minutes of Meeting