| Minutes of Meeting |
Meeting Call to order: President Rtn Jagmohan Singh called the Meeting to order & requested to raise for national anthem.
Unfinished Business: -
Approval of minutes of meeting of last meeting
Secretary Rtn Suhas Dhamale read the last minutes & kept before the Board & was approved,
seconded by PE Rtn. Pranita Alurkar & PP Rtn. Dr Sanjay Devadhar.
Business: -
President Rtn Jagmohan Singh welcome all members & asked Directors to present their achievements
& work done in short . Appreciated the efforts of the directors chairmen & members for their support
Further he informed the meeting dedicated for IT & Runothan
Club Trainer PP Rtn. Pramod Deshmukh:- Conducted a short secession on “Communication &
effective presentation”
Club Admin Director Rtn Keshav Manage: - Informed & presented as below
Club bylaws
Amendment in the Club Bylaws completed.
Program
Upcoming Programs
• 1st Oct : Amcha Maharashtra
• 8th Oct : Mission Literacy (Mr Prabhune)
• 15th Oct : Holiday (Dussehra)
• 22nd Oct : Coffee with RCN
• 29th Oct : Garden on Platter
August Month Program:
• 6th Aug: Chalti Rahi Jindagi (Dwarkaji Jalan)
• 13th Aug: Induction of Satellite Club Members & New Members
• 20th Aug: Coffee with RCN
Bulletin
1) Digital Rowind is continued
2) Planning to add a column for PP..
Cultural
1) 1st Oct : Amcha Maharashtra
2) 29th Oct : Garden on Platter
Fellowship
1) Plan to have Trip to Amritsar from 23rd to
2) 27th November. Aprox budget Rs 32000.
Attendance
Personal calls to improve the attendance
Sports
Box Cricket activity has been planned. Date will be announced soon.
Approvals & Actions: - Trip to Amritsar was approved
Director Community Services Rtn. Ankaji Patil: - Presented the details of avenue :-
Avenue : ENVIRONMENT (July & August 2021)
Projects Details :
1) Ankur sapling Project with Nisarg NGO .
2835 seeds & distributed to 63 Rotary families expected 1500 sapling & till date 600 saplings
handover to nursery.
project cost Rs 9000.00.
Avenue : MEDICAL
Project Details :
1) Blood Donation Camp
Conducted 1 Blood donation camp & collected 86 blood bottles, Total Beneficiaries 500
Project cost: Nil
2) Covid-19 Vaccination Camp
Conducted 5 Covid-19 vaccination camps & total beneficiaries 1882 nos.
Project cost: Rs 15.78 lakhs.
Avenue : COMMUNITY SERVICE (July & August 21)
Project Details :
1) Flood relief in Chiplun & Mangaon
Donated & distributed 2000 sets of Blankets & Bed sheets, 17000 drinking water bottles.
20 boxes of Sanitizers, Hand wash, 1760 kg grocery, 410 sets of Gum boots, 850 sets of buckets
& mugs. CSR partner Sandvik Asia ltd. Project cost Rs. 7.0 lakhs.
2) Bhorgiri Bhima Shankar:
synergy project with Rotary club Airport Chakan & Rotary club of Rajgurunagar & Eco activist
satellite club, we have Distributed 50 grocery kits & 50 no tarpaulins. Project cost Rs 1.0 lakh.
3) Donated15 computers & 10 printers to PCMC commissioner office, CSR partner POSCO IPPC.
Project cost 9.63 lakhs.
Avenue: WINS & HAPPY School (July & August 21)
Project Details :
1) Koyali school building:
Constructed new school building in Koyali village
Total beneficiaries around 15k-20k students in coming 25years. CSR partner : Enpro Industries Pvt.
Ltd. Total project cost 55.00 lakhs
Avenue: VOCATIONAL
Project Details :
1) Eco Friendly Ganesh Festival Competition:
Our club is a synergy partner in this project. Received over 350 entries in the various categories.
From our club Aarti Muley and Sonali Jayant helped on the technical aspects of the virtual contest.
Pranita Alurkar and Nirupma Chadha are jury for the dance competition.
Umaa Rangaanathan is judge for the elocution competition.
Total project :12
Total beneficiaries :45-50k
Project value of All: 33.50 lakhs
Incoming projects:
1) Karandi village school: vidya vikas mandir High school
Requirment :20k Ltr Drinking water tank & science lab
Strength : 694 students
villagers are ready to contribute 30%
Project cost Rs. 3.0 lakhs For water tank it was suggested by Rtn Shashank to go for cement tank
instead of plastic tank director & president agreed to consider the same.
2) Naygaon kanhe phata school : ZP primary school ( ISO certified) Requirement of Toilets & RDEP
Strenght : 120 students
Project cost Rs. 3.0 lakhs For RDEP PP Rtn Devdhar suggested to wait till report of PP Rtn
Srikrishna, Rtn Sheetal asked whether ZP schools can be supported being a govt school but it was
cleared by president.
3) Shreevatsa, SOFOSH in Sasoon Hospital:
Proposal for play equipment to be installed.
Project cost : 1.25 lakhs
4) Beautification on Nalha, water treatment, butterfly garden, & nalha restoration.
Location : Behind Enpro Industries corporate office.
CSR partner Enpro Industries pvt. ltd.
Project cost: 12.75 lakhs
5) Shri Subhash Anna kul high school Dound : Rtn Ajit Kothari explained the project in details
Requirements: Toilets for girls & boys, library & science lab
Strength : 147 students.
Project cost: Rs.6.00 lakhs (Their own contribution form friends Rs. 2.25)
6) Funding underprivileged students for level 1 foreign language education in PCMC govt schools
through foreign language Olympiad association.
Languages : German, French, Spanish
Project cost: for 200 students Rs. 35000.00 ( per language per student Rs. 175.00)
7) 1.5km Nalha Water purification project for Pavana river in PCMC
Project cost: Rs.50 lakhs
8) Indrayani cancer hospital Alandi: Brachytherepy machine
Project cost : 2.5 Cr
9) Waste management project in DehuGaon with Rotary club of Dehu
Project cost: 2.5 Cr
10) Aurboratum at Durga Tekadi in association with PCMC
Project cost: 12.00 lakhs
11) AnnaMitra Foundation Bhosari : requirement of Food delivery van
Project cost: Rs. 7.00 lakhs
9) Vaccination for 5000 people in slum area with PCMC & Sangh parivar
Board appreciated the efforts of the team.
Approvals & Actions: - All projects were approved in principle
Director Membership Rtn. Shashank Phadake: - Presented & informed as below,
New rotary club
• RC of Alephata central received charter PP Rtn Vijay explained the details, about 27-31 nos added
president informed new addition is about 50 & we are the largest club in the largest club in district.
Ghar wapsi
• Pp Rtn Shivesh Anand has agreed to join and shall attend first meeting on family night
• PP Rtn Heera has agreed and shall join once he improves his health
Assimilation Groups
• Implementation from October 2021
• Help arrange one meeting per group once a month and increase enthusiasm for more
participation in various activities
Retention of Membership
• Reach various non rotarian but known groups and give presentation of Rotary Nigdi
achievements to generate interest in RCN
• Acquire knowledge from District representatives to raise marking level
• Initiate training and appoint membership development chairman in Satellite clubs
Board appreciated the planning & execution
Approvals & Actions: - Nil
Foundation Director Rtn. Arati Mulay: - Informed about the happenings as below,
• Total commitments received USD 58000
• Total collection till now USD 6000
Approvals & Actions: - Nil
Youth Director Rtn. Dr. Ravindra Kadam: - Presented & inform as below
• Out of 5 RYE applications 2 approved by district
• Health camp in rural area is planned, expected beneficiaries 750 nos.
• Eryla Yuva planned by district 7 Rotaractors attended.
• BOD appreciated the efforts.
Approvals & Actions: - Nil
P I Director Rtn. Gurudip Singh Bhogal: - No change from last meeting
Approvals & Actions: - Nil
IT Director Rtn. Dayasagar Mrig: - The meeting was dedicated to IT Director informed various
aspects to get the max marks in E Governance for various avenues.
Further gave the details of marking system for membership, club admin, project & foundation.
Also informed about the information required to upload the project on district website.
It was further informed that Following Information is yet to be uploaded & also fixed the
responsibilities:
1 Activities of Public Image Avenue – Rtn Gurdeep Singh/Rtn Mrig
2 Club SWOT Analysis
3 Youth Activity – Reports to be uploaded – Rtn Dr Kadam/Rtn Mrig
4 List of Chairpersons and their responsibilities - President
5 Mobile App Downloaded Rotarians 70 out of 110 – All Rtns
6 Mobile App Downloaded Spouses 0 – All Anns
7 Club Banner – Rtn Dayasagar Mrig
Board appreciated the efforts.
Approvals & Actions: - Nil
Special Project Director Rtn. PP Subhash Jaisinghani:- Not available but president presented on
behalf of Director as below:
Green Period (Environment project) PAD FOR PAD
Eliminate period poverty with a healthier,eco friendly option with cost benefit
The project was started on 14th July, 2021 with 65 women workers at the cost of Rs30000/-
The second project was 14th Aug -2021 with 85 women workers at the cost of Rs34,000/- at Kurli
Plans:
Rotary Surgical Camp
Planned in the Month of Feb End /March,22,Budget : 5.0lac,Target : 100 patients
Distribution of Cycles
Target : 100 no's for Rural Poor Girls of Standard VIII to IX, Budget : 4.0 lac ,This project will be taken subject to
opening of schools
Environmental Project
PAD FOR PAD,
Foreign Voyage to Mauritius
Meeting: Joint meeting with Rotary Club & High Commission of India
Approvals & Actions: - Nil
CSR Director Rtn. Rakesh Singhania: - Director informed as below:
Projects in hand:
1. PCMC Arboretum at Durga Tekdi
2. Neo Natal Ventilator to Command Hospital
3. Digital Mammography machine to Indrayani Cancer Hospital
4. Brachytherapy Machine to Indrayani Cancer Hospital
5. Annamitra Foundation – Delivery Van
6. Gender specific Toilet to ZP School Naygaon
7. Nala Cleaning at Pimpri near Auto Cluster
Further informed about the companies in discussions & acknowledged
1. Members – for Chiplun project
2. Sandvik Asia – for Chiplun project
3. Rtn. PP Vijay Kalbhor, for POSCO project
4. Rtn. Gurdip Singh – for Vitesco Technologies
5. Rtn. Nikhil Inani – for BVG
6. Rtn. Ishwar Thakur & Rtn Dayasagar Mrig for GKN
7. Enpro Industries – for Nala project
And appeal to give valuable leads.
PP Rtn Vijay asked whether we are going ahead with vaccination van project President denied the
same.
Approvals & Actions: - Nil
Global Grand Director Rtn. Ravi Rajapurkar:- Not available But Rtn Rakesh informed that GG
account is opened after some hassles.
Approvals & Actions: - Nil
International….Peace & Conflict Director Rtn PP Shubhangi Kothari: - Director expressed her
interest to hold the peace award function & appeal to suggest the nominees. President assured to give
slot for this program.
Approvals & Actions: - Nil
Director Runathon Rtn. Ravi Hiremath: - Informed & presented –
So Far:
• Date is being fixed which will be on 6th of Feb 2022.
• Venue: Commissioner Ground PCNTDA.
• Route : The Same routes.
• Discussions, Brain storming sessions held during last two BODs whether to conduct the event?
Asked Are we ready to go ahead?..need to conclude before 30th Sept 2021.
My personal opinion is “YES” As situation is favorable to conduct the event.
Board’s opinion? IF YES
Proposed plan….
• It will be low budget Runathon- Registration open for 1st Nov 2021.
• Max participants to be restricted to 3000nos, & Fee Rs 800/- each Reg.
• Races to be conducted – 5Km,10Km & 21Km.
• Corporate run will be of 5Km.
• 100% RFID BIB
• Flagging off & Inaugural ceremony-Low key event.
• More focus on Route, Hydration points, Finish point & Medal Distribution
• Digital marketing & 100% online gateway system for registration.
• Evening programme for felicitation of winners & sponsors.
Expected Sources of funds collection
Sponsor’s 15 Lacs
Rotarians 10 Lacs
Through Registrations 24 Lacks (3000NosX Rs800/-)
Total expected Collections 50 Lacs
Sponsors shall be 1) Direct event partners 2) T-Shirts 3) Medals 4) Goodie Bags 5) RFID
6) Route Signage
Expected Budget of Expenditures
1) T-Shirts (3000 participants) @ Rs 120/-each 3,60,000
2) Volunteers T-Shirts @ Rs120/-each 60,000
3) T-Shirts for Rotarians & Anns @ Rs350/-each 77,000
4) Medals – 3000nos @ Rs100/-each 2,40,000
5) RFID-BIB 3000nos @ Rs100/-each 3,00,000
6) Goodie Bags, snacks 3000nos @ Rs100/- each 3,00,000
7) Water bottles & Energy Drinks, Fruits 1,50,000
8) Flex & hoardings, stage, signages 2,50,000
9) Prize Money – Trophies 2,50,000
10) Photography, Videography, Music, Sound, Lights, Ground management 2,00,000
11) Security Guards Police cattery for Rotarians 1,00,000
12) BIB distributions expenditures 50,000
13) Evening program of felicitation 1,00,000
14) Town script- charges 50,000
Total Rs 25,00,000
Risk Analysis
If Event gets cancelled before 15th Jan 2022 Due to Pandemic Consequences?
Losses 1)Ground Expenditures 10,000/-
2) Primary market expenditures 1,00,000/-
3) T-Shirts 3,60,000/-
4) Medals 2,40,000/-
5) Volunteers T-Shirts & Rtn T-Shirts 1,50,000/-
6)Additional 1,40,000/-
---------------
10,00,000/-
Whether we are ready to take risk of Rs 10,00,000/-
Board was very serious on the losses if the event get cancelled President was of opinion
to under right the losses against Fix deposits but Rtn Rakesh was of the opinion not
dent the trust by under righting these losses instead take the commitment from the
members to use their contribution to overcome the losses PP Rtn stated that for this
decision General meeting can be called.
Further PP Rtn Pramod informed that there is a provision in insurance to insured the
event losses he has been asked to present the details
Approvals & Actions: - It is decided to go ahead with Runothan proposed by Ravi Hiremath
seconded by President & IPP Pravin
Treasurer Rtn. Jayant Yewale: - Informed the Receipt & Payments in Club A/C & Trust A/C as below
Club:
Total Receipt Rs.14,70,987/- Against Membership fees, Spouse x 17,Members x 40,Members half
yearly x 10,New members Entrance fee, Music lovers fees x 9,Eco activist fees x 12,Alephata Club
fees, Sunshine cash, Fellowship, Additional T shirt, Satellite flood relief donation &
Total Expenses: Rs.7,28,350.94 Towards District Dues, RI Dues, RI News payment, Induction catering
Installation photographer, installation Bluewater, Aug Family night catering, PCMC clubs cricket league
fees
Still Payables till today : Rs. 3,90,989.00 against Aug Family expenses, Entrance fee to be transferred,
Music lovers fees x 9, Eco activist fees x 12,Alephata Club fees, Satellite flood relief donation, Induction
mandap, sofa décor
Net Balance available Rs.3,72,699.06
Trust:
Total Receipt: Rs.70,82,832.00 by donation from Rtns, school, CSR funds etc…
Payments till date: Rs. 3951607.00 towards various project cost, RCC rent etc….
Payable till date: Rs.26,65,312.00 towards various project costs
Receivables till date : Rs.28000.00 from satellite club
Net balance: Rs.493913.00
PP Rtn Vijay asked for receipt for payment made by members, president agreed to issue it for trust
payments.
Approvals & Actions: -
Stewardship Director PP Rtn. Srikrishna Karkare: - Not available.
P E Rtn Pranita Alurkar: - Informed that By-Laws were amended & Printed book distributed to
incoming leaders. Also informed that a Strategic committee meeting will be held shortly
Open Discussions: PP Rtn Anil Kulkarni stated on behalf of trustees that no information is given to
trustees, PP Rtn Devadhar informed that Board recommends & trustees approves this procedure to be
followed. Rtn Rakesh stated that now a days there is dilution in protocols of trust.
President agreed to change the situation & submit whatever approved by board.
Further Pp Rtn Anil Kulkarni appreciated the conduct of the meeting
Sargent at arms Pp Rtn. Dr Sanjay Devadhar: - Stated that the meeting conduct was professional with
proper time management.
President Jagmohan Singh adjourned the meeting.
Rtn Jagmohan Singh Rtn Suhas Dhamale
President Secretary |
