|Minutes of Meeting
||Minutes of the Board Meeting held on 11thth November 2021, at 7.15 pm at Bal Kalyan
Attended by : Kiran, Brij, Rupinder, Sanjay, Durgesh, Bhupender, Vinod and Manojeet
Absentee: Amita, Ajay, Kennedy, Bhrigesh, Madhav, Jayshree
Invited Guests: Rtn Biren and Rtn Milind Pandit
1 The Board approved the minutes of the 3rd BOD Meeting held on 20th September, 2021.
2 Treasury matters:
• Audit of Club for RY 2020-21 has been successfully completed by PP Vinod and PE Kennedy. The report has been mailed to IPP Manojeet, PP Vinod, PP Trilok & President.
• Membership dues collection: Total 66 members of which 57 members paid. Total collected Rs. 8,24,000 and 9 members due Rs. 1,44,000 yet to be collected
• Mandatory Donation from members to Trust: Total members less spouse. 47 members paid: Total collected Rs. 2,35,000. 9 members due Rs. 45,000 to collect.
• Satellite Club of Pune Sports City Inspira: 17 members in all and all have paid.
Total: Rs. 1,36,000 Rs. 34,000 respectively.
• Club account: Balance: Rs. 6,94,094
Trust account: Balance : Rs. 4,73,569
3 Roles of Directors : Rtn Brij explained the roles of each director and importance of issuing minutes of meetings on time and also the importance of attending the BOD meetings. He suggested that a special meeting to be conducted with each avenue director and the respective committees. Further he also explained the importance of the avenue directors to think beyond their avenue and share their views and ideas for other avenues, its the BOD which leads the club as a whole. Rtn Brij also made a point that 80 percent attendance should be made mandatory for the BoDs for attending the Board meetings.
4 A project on Mastitis eradication and Cow health improvement for the cows donated by our Club in Bhoiyare village. Approx cost : Rs 1.2L was approved.
5 Polio Hoarding: The Board was informed that Rtn Ajay had consented to donate the hoarding for Polio Day for Rs.7,864. The Board thanked Rtn Ajay for his kind gesture.
6 Multi Diagnostic Camp: President briefed the BoD about the successful completion of this project and gave the cost involved. The project approval was Rs 1,50,000 and it over shot by Rs 2,159 and the Board had approved the same.
7 Large Scale Projects: At the time of installation and during the felicitation program of RID Mahesh, Rtn Sandesh had presented 10 projects to RID Mahesh. In the absence of Rtn Sandesh, Rtn Brij informed the Board about the special meeting called by RID Mahesh at his residence. Rtn Brij informed the Board that RID Mahesh shall be helping in looking at partners and helping in connecting to foreign clubs and partners for the large scale projects.
8 Computers project in Balkalayan: PP Rtn. Sanjay Wadhwa informed the Board about the project in Balkalyan. The requirement was for 5 computes, a printer, UPS and Key Board. The approximate cost of the project was estimated to be Rs 2 lakhs. The Board decided that new computers along with the software and new printer shall be given. The need analysis had been done and discussed with the BoD.
9 Buddy System:
The President informed the Board that senior members have been assigned as buddies for the new members. She will be taking a review of the same in 15 days.
10 Membership: BOD has Approved Dr. Pratap Rao Pawar to be made an honorary member.
11 Installation of three Rotaract Clubs: In the absence of the Youth director, President briefed the plan of installation of 3 Rotaract clubs.
12 International RYLA with Nepal, Pak and Sri Lanka should be conducted in the youth month. But there is no progress so far. The Board had decided that the Youth director should call for a special meeting an inform the status of the youth activities planned as not much participation is there in this avenue so far.
13 Fund raising event: Rtn Biren briefed the Board in detail about the Fundraiser “Uddan”. He shared his plan and the Board gave the approval in principle, with a few suggestions. Rtn Biren assured of doing a further detailed analysis and study and to get back to the Board about the same.
14 CSR Project: IISER : President informed the Board the progress on the IISER Project. She informed the Board that IISER shall be providing the list of equipment and that very soon a MOU shall be signed between IICER and Rotary. Further President informed that IISER might send an invitation to visit their campus either on 4th December or 27th February, 2022.
15 PP Rtn Brij Sethi suggested that as per the new rules, Third Party auditing is must for club accounts. He advised to invite Rtn. Joglekar in one of the weekly meetings to take his advice. It was also discussed that the club should apply for the PAN card.
16 The President expressed her concern to the Board on the nomination for President for RY 24 25. The same shall be taken up by the nomination committee in the coming week.
The President thanked the special invitees Rtn Biren and Rtn. Milind Pandit. She also thanked the BoDs for attending the meeting.
Rtn. Bhupender Kumar Sethi
Club Secretary RY 21-22