| Minutes of Meeting |
1. Confirmation of Quorum
After ascertaining that the requisite directors were present to form quorum, the President welcomed all the directors.
2. Confirmation of Minutes of Previous Board Meeting
Minutes of the previous Board Meeting held on 20th October, 2024 were placed before the meeting. IPP Rtn Milind Kulkarni suggested to include handing over of Audited Balance Sheets by him to the Treasurer. Secretary agreed to modify the minutes. Subject to this modification, the minutes were confirmed.
Proposed by Secretary & Seconded by President
The President then transacted business of the Board Meeting as per the agenda laid before the meeting on the following items.
3. Review of Service Projects:
The service project Director informed that the President and Counceller met him and they all have agreed to have Rtn. Sunil Tambe as Service Projects Director, Non-Medical projects. He informed that Rtn. Sunil Tambe has conseted to act as Service Projects Director, Non-Medical projects. Since creation of this post was approved in the Business Meeting dt. 28 September, 2024, all approved the suggestion and welcomed Rtn. Tambe on the Board.
Rtn. Vivek then updated about ongoing and proposed projects.
i) He informed that Cancer Check-up programme for 3000 police women is being taken in phases. At present checking for 350 women is completed and remaining target will be achieved by the end of March, 2025.
ii) He suggested that by utilising Wilo CSR Fund, a skill development project can be taken for girls of Karve Stree Shikshan Sanstha. This was principally agreed by all. The President informed that he will visit the Institution to identify the exact requirements and then details can be worked out.
iii) He suggested that by utilising Wilo CSR Fund, 5 water filter machines be installed, 1 at Karve Shtree Shikshan Sanstha, 2 in school at Nrusinhawadi, and 2 in school at Kurundwad. All agreed.
iv) He then suggested that by utilising Siddharth Auto CSR Fund, a project can be taken for students at New English School, Varve, under “Happy School” project of district. This was principally agreed by all. Rtn. Vivek informed that he will identify the exact requirements and then details can be worked out.
v) Rtn Vivek further suggested to take a project under “Cherry Blossom” project of District for medicine distribution and medical check-up of girls from Sadhana Kanya Vidyalaya, Hadapsar. All agreed the proposal.
vi) He then suggested that Yuvi Foundation and Amanora will be holding medical check-up of 10 thousand women. Our club can participate in it, as no funds are to be contributed. This was principally agreed by all. Rtn. Vivek informed that he will identify the exact requirements and then details can be worked out.
All the BOD members appreciated the efforts being taken by Service Director in arranging and organizing the health checkup camps.
4. Review of Admin Director:
Since Rtn. Pradeep Sindekar was unable to attend the meeting, the President spoke for him and informed that the Admin Team is finding it difficult to persuade the members to sponsor fellowship dinner after meeting. Rtn. Asmita Patil then assured that she will take the efforts to persuade the members. All appreciated her initiative.
5. Review by Youth Director
The Youth Director Rtn Kalesh Nerurkar informed that
i) installation of Rotaract Club of Katraj will take place on 24 November, 2024 at Baji Pasalkar Smarak hall.
ii) A youth festival is being organized in December with 3 other clubs in a District Programme.
He urged that he needs helping hand for coordinating the Rotaract and Interact Clubs, due to his busy schedule. Rtn. Asmita Patil and PE Rtn. Ajay Kale then agreed to help him out. Rtn. Asmita also agreed to oversee installation of club at Bhor. All appreciated their initiative.
Due to time constraints in overseeing the Rotaract and Interact Clubs, it was decided to limit the clubs and all unanimously agreed to close down Sunrise clubs at Bankar school and club at Yewalewadi.
All appreciated the efforts taken by Rtn Kalesh for the activities under Youth avenue.
6. Review by Membership Director
The Membership & IT director Rtn Asmita Patil informed that she is targeting on retention of all the members and requested for list of members who have paid subscription for half year. The Treasurer then posted the list in BOD WhatsApp Group.
She further informed that she is in talks with two ladies for membership and has a target of proposing 4 young members below age of 40 years. This target to be achieved by December, 2024 and details will be shared later.
7. Review by IT Director:
The Membership & IT director Rtn Asmita Patil informed that that Assistant Learning Facilitator Mrs. Vasavi Mule has requested the club to call her for a next BOD meeting to share her views of the avenue, in which she works. It was agreed.
The President informed that District has awarded two certificates to our Club;
i) Certificate of Appreciation for timely update of club data on the District Website.
ii) Certificate of Appreciation for participating in “Chhatrachhaya project”.
All rejoiced the receipt of award with applause.
Rtn. Asmita then suggested that, if we achieve following objects, we will get good marks, which will increase the ranking of our club:
i) RI dues paid timely for second half - 15 marks
ii) 4 Club Assemblies held in presence of AG - 8 Marks
iii) VERA - 10 marks
iv) Vocational Visit - 5 Marks
v) Vocational Day Celebration (Doctor’s and CA, Teacher’s, Engineer’s, Advocate, Architect, CS) - 10 Marks
vi) Service Excellence Award (SERA) - 10 Marks
vii) DEI awareness session for club - 10 Marks
viii) 2 joint meetings with other club - 20 marks
ix) 4 club Meetings on Rotary Information (Dec, Feb, April, June) to be conducted by Assistant Learning Facilitator - 20 marks
x) Upload 9 Club Bulletins - 9 marks
xi) Arrange RYE/NGSE Student presentation in club – 5 marks
All agreed that efforts be made to achieve it.
She further suggested to take joint synergy project with Amanora, to be uploaded by 30 November, 2024 on district.
8. Review of Public Image Portfolio:
Rtn. Ganesh Hadke informed that he plans to hold blood donation camp in January, 2025 under public image avenue. President suggested him to take help of Service Projects director for the same. All agreed for the project.
9. Review by the Rotary Foundation Director: (TRF)
Rtn. Abhhey Bhise informed that Rtn. Deelip Pandit has donated $ 1,000/-. He informed that he plans to achieve a target of $ 5,000/- and will follow up with members.
10. Treasurer’s Report:
Treasurer Rtn Viraj Dravid informed the balance in the accounts as on 20/11/2024 are as follows:
i) Trust A/c: Rs. 8,52,737.89/-
ii) Club A/c: Rs. 3,77,566.90/-
11. Event Director:
Rtn. Nukul Dinkar informed that he is planning an entertainment programme for residents of old age home of Dr. Deodhar, and will share the details later.
12. IPP:
Rtn. Milind Kulkarni informed that after submitting the last year Income Tax Return, the club has received the refund in the account. He then enquired about pending compliance of Income Tax Notice, as it has serious consequences. Treasurer assured to look in to it on top priority.
13. Counseller’s Remarks:
PP Rtn. Pushakaraj Mulay enquired as to whether budgeted amount of Rs. 52 thousand has been transferred from Club account to Trust account? The Treasurer informed that, it is yet to be done and will arrange the transfer as soon as possible. Rtn. Pushkaraj informed that, if Reverse Grant project is to be undertaken in future, this amount can be utilised, as CSR Funds can’t be used for it.
Rtn. Pushkaraj then reminded of annual Nomination Committee Election. A suggestion from members came for holding it on 4 December. It was unanimously agreed. Rtn. Pushkaraj will act as election officer and it will be held online as usual. He may choose other Rotarian to help him in the process.
14. Secretary:
The Secretary informed that as per hosting schedule, next BOD Meeting will be hosted by Rtn. Vivek Kulkarni, tentatively on 15 December, 2024.
15. Vote of Thanks
There being no other business, PE Rtn Ajay Kale then proposed Vote of Thanks and meeting was declared as over. The Meeting ended at 9.30 P.M., which was then followed by Diner Fellowship from the Host. |
