| Minutes of Meeting |
Minutes of Board of Directors (BOD) Meeting
Date: Wednesday, 27th November 2024
Time: 7:00 PM
Venue: Poona Club
Hosted by: Rtn. Surendra Sharma & Rtn. Shreeprasad Sohoni
________________________________________
1. Welcome and Opening Remarks
President Rtn. Harsha Joshi welcomed all the members of the Board of Directors to the meeting and thanked them for their continuous support and involvement in club activities.
2. Secretary's Report
Secretary Rtn. Parag Joshi presented a detailed report on outstanding fees and declared the names of the members with outstanding payments. He also provided the status of the Every Rotarian Every Year (EREY) program. Secretary Joshi further explained the club’s financial strength and its capacity to support various initiatives.
3. Treasurer’s Report
Treasurer Rtn. Bhupendra Ketkar provided the financial overview of the club and trust accounts. He presented the exact figures for the expenses in both accounts and gave a detailed report on the expenses incurred for each project. Additionally, he explained the handling of CSR funds and the expenditures associated with CSR projects.
4. E-Waste Collection Project
The E-Waste Collection Project was discussed and approved by the Board. The project will take place on 28th November 2024.
5. Donation to Polio Fund
President Rtn. Harsha Joshi declared the names of members who have contributed to the Polio Fund. The Board also approved the proposal for a charity program to support the "End Polio" initiative, co-hosted by the club.
6. Club Assembly and Regular Meeting Dates
The Board discussed and finalized the date for the Club Assembly, which will be held on 24th December 2024, in the presence of the Assistant Governor. The date for the next regular meeting was confirmed for 13th December 2024.
7. Donations to The Rotary Foundation (TRF)
A discussion was held on the donations made to The Rotary Foundation (TRF) to date and the target set by the district. The BOD approved to contribute as per the club's capacity. President Rtn. Harsha Joshi requested all BOD members to register for the TRF Powerplay Seminar scheduled on 30th November 2024 at Marigold, 4:00 PM.
8. Kisan Agri Show 24
The project proposal for co-hosting the Kisan Agri Show 24 was discussed. The Board approved the project with a cost of ₹5000. The event will be held from 11th to 15th December 2024.
9. Formation of Interact Club at MSS High School, Chinchwad
The Board discussed and approved the formation of an Interact Club at MSS High School, Chinchwad, as part of the club's youth engagement initiatives.
10. Vocational Visit Planning
Rtn. Parag Joshi updated the Board on the planning for the upcoming Vocational Visit, which will take place after 12th December 2024. He assured the necessary arrangements will be made.
11. Distribution of Newborn Baby Kits
The project planning for distributing newborn baby kits to underprivileged families was discussed. The Board decided to put this project on hold for the time being due to some logistical considerations.
12. Global Grant Project
Rtn. Dr. Shilpagauri Ganpule presented updates on the Global Grant project, explaining the contributions from other clubs and the club’s participation. The Board reviewed the details and approved the project to move forward.
13. CSR Funds and Projects
The Board discussed CSR funds and project reports. It was decided that the club would submit a detailed CSR project report to a certain company and request funding for the next year.
14. Pradeep Bharat Toilet Project
The Board discussed the Pradeep Bharat Toilet Project and approved a maximum allocation of ₹20,000 for the project.
15. Adjournment
With no further business to discuss, President Rtn. Harsha Joshi thanked all the members for their participation and valuable contributions. The meeting was adjourned at 9:30 PM.
Meeting Adjourned at: 9:30 PM |
