|Minutes of Meeting
||MINUTES OF MEETING 6th BOD Meeting
Date 25th December 2022 , 7 PM
Venue: Residence of Rtn. Suhas Patwardhan, PUNE
Host Rtn. Suhas Patwardhan
Chairperson : President Rtn. Dr. VishwanathLele
Attendees: President Rtn. Dr. VishwanathLele, Rtn. NeenaPangarkar, Rtn. Manish Didmishe Rtn. Sushma Kulkarni, Rtn., Past President Rtn.Dr. SumedhaBhosale,, Rtn.RajeshBhate, Rtn.Vandana Dandekar,Rtn Suhas Patwardhan, Rtn Madhura Yalasagikar ,Rtn Gayatri Ladkat, IPP Rtn Satyajit Chitale
Leave of Absence : Rtn.Indraneel Mujgule
Invitees: No invitees
PRESIDENT: Review of the work by all Directors : Expression of gratitude towards all directors for good work in every avenue.
The New Board Members 23-24 list circulated to all members
Total weekly 3 Meetings done in December - Cumulative Attendance 40%
5th BOD MOM approved & circulated to all members.
27th Dec 2022 AGM announcement done.
Except one member, All members fees received.
Treasurer initiated PAN registration process. By Dec 22 PAN No. will be obtained
Overall budget and as on date expenses are under control. Net Banking facility will be initiated from Jan 23 onwards.
Director Club Administration:
Program Committee : All Weekly programs are conducted as per schedule.
Next 3 months Programs planning is in process.
The chairperson along with committee members are doing work as per schedule.
6th-Bulletin periodically published as per decided frequency .Audio Visual magazine initiative under progress.
2 members proposals under discussion.. they have attended meetings.
Membership retention is the main focus for that every member has to be involved and to engage them in club activities.
SOP is under process for Prospective Members.
Director Service Projects :
PP Dr. Sanjay Runwal has donated Rs. 1 lakh to the trust specifically for a senior citizens’ project. A cheque of Rs. 53,500/- was handed over to Kartaya Old Age Home on 30th Oct’22. It was used for procuring 2 fowler beds, 2 mattresses, 1 suction machine and 1 oxygen concentrator for the old age home. A formal function is being planned in Dec / Jan
Nallah Restoration project in Kothrud/Karvenagar area. The detailed presentation on the same subject was given during Anns’ Interest meeting on 22nd Nov’22 to appraise the club members of the need of such projects and the challenges and benefits of conducting such projects. The presentation was given by an expert in this field Mr. Prasanna Jogdeo, co-founder of Lemnion Green Solutions who are working in this field for about 5 years
Director Foundation :
Annual Giving: A plan has been prepared and discussed based on the PHF points of members and the members are being allocated to the committee members for contacting and facilitation.
Global Grant: Appeal for Members contribution for Global Grant. Team is working on it
Director Club Affairs and PI:
Got District Award for PI
8th March being Womens Day – something out of the box PI activity to be done.
Club Affairs activities
Attendance committee is doing personal follow up with all members for increasing the attendance for the meeting.
Director Youh Services :
INTERACT : 10th Dec Neeta Yadwad conducted lecture for 21 teachers how to teach English for 1st -7th std students
Rotaract: Installation in Jan/feb
Youth week : Rtn. Vishwanath has taken the responsibility to condut Youth Week in Feb 23. In Youth week to do Vocational Awards ceremony for Young Entrepreneurs in Youth week
Geet Gayan planned on 8th Jan 23
Sargent At Arms : – Nothing to special mention but all maintenance issues handled properly
IPP : SOP is under process
Director without Portfolio :
Rtn Dr Sumedha guided with few suggestions
1.To arrange for our foundation contributions towards global grant project
2. As regards AG visit PI Directors has to take initiative for good attendance.
Other Issues :--
Closing remarks by President : Vocational Awards function to be arranged in Feb 23.
President thanked all the BOD members for their contribution.