| Minutes of Meeting |
Minutes of Meeting
Annual General Meeting of
Rotary Club of Pune South - RY 2022-23
1. The Annual General Meeting of the Rotary Club of Pune South – RY 2022-23 was held on
26th December 2022 at Sevasadan English Medium School Hall, Pune – 411004 at 7:30PM
2. The meeting was presided by Rtn. Sanjeev Ogale, President RY 2022-23. Rtn Abhijit
Deshpande was present as Secretary RY 2022-23
3. The President called the meeting to order, followed by National Anthem and Rotary 4 Way
Test.
4. The Secretary informed that the required quorum was met, and the President declared
the meeting as open.
5. The President declared the results of the Nomination Committee for the President RY
2025-26. Rtn Manisha Belgaonkar was elected unanimously for this post.
6. The President and members congratulated Rtn. Manisha Belgaonkar
7. The President declared the BoD of RY 2023-24, as there were no objections received. The
members of the BoD RY 23-24 will be as follows:
• President Rtn Ravindra Prabhune
• President Elect (RY 24-25) Rtn Dr Mandar Ambike
• Vice President, President Nominee (RY 25-26) and Director Club Admin Rtn Adv.
Manisha Belgaonkar
• Club Secretary - Rtn Yogesh Nandurkar
• Jt Secretary - Rtn Krishnakiran Velankar
• Club Treasurer -Rtn Purushottam Sahasrabuddhe
• Director Service Project (Community Development) - PP Rtn Dr Sudhanshu Gore
• Director Service Projects (Human Development) - PP Rtn Dr Kiran Purohit
• Director Rotary Foundation - Rtn Madhuri Kirpekar
• Director Public Image - Rtn Mridula Ghodke
• Director Membership Development - PP Rtn Abhijit Joag
• Director Service Projects (New Generation and Partners in Service - Youth) - PP Rtn
Sandeep Vilekar
8. The President and the members congratulated the elected BoD and extended their best
wishes.
9. The President presented before the meeting, a review of the last six months of the club
activities, financial summary, and plans for the next 6 months. President’s Report is
attached with the MoM.
10. The following amendments to the bye laws of the club were proposed and put forth as
informed to the members by advance notice. PP Rtn Govind Patwardhan, explained to the
members the necessity of the proposed amendments and then they were put to vote:
i. It is hereby resolved that
At present sec 1 of article 6 is as follows
The admission fee shall be Rs. 10,000/- to be paid before the applicant can qualify as a
member, except as provided for in the standard Rotary club constitution article 14.
Following shall be added:
Provided that in case of spouse of any of the serving member in good standing and who
is otherwise eligible, may be admitted without payment of admission fee.
Proposed By: PP Rtn Dr. Rajendra Gosavi
Seconded By: PP Rtn Vinod Agrawal
The resolution was passed was passed unanimously.
ii. At present Section 2 of article 6
The membership dues shall be Rs. 8,000/- per annum, (plus R.I. dues and District Dues as
applicable)
It Shall be substituted as follows :
The membership dues shall be Rs. 8,000/- per annum, (plus R.I. dues, District Dues and
taxes as applicable)
Proposed By: Rtn Dr. Mandar Ambike
Seconded By: PP Rtn. Dr. Kiran Purohit
The resolution was passed was passed unanimously.
iii. Article 3.( about election)
Section 1 (c) at present
Any member for the Post of President Nominee /Vice President for the following year
who was not a member of the board in the past as a Director.
Shall be substituted as follows:
Any member for the Post of President Nominee /Vice President for the following year
who was not a member of the board in the past
Proposed By: Rtn Manisha Belgaonkar
Seconded By: PP Rtn. Sudarshan Natu
The resolution was passed was passed unanimously.
iv. Section 1 (f ) at present
f) The convener of the nominating committee shall send its report to the President,
at a weekly meeting of this club held two weeks prior to the Annual Meeting, the
recommendation of the nominating committee shall be conveyed to the members
in the club; a writing communication shall also be sent to all members, possibly
through the club bulletin. The nominating committee shall cease to exist after
submission of its report.
It shall be substituted as follows:
f) The convener of the nominating committee shall send its report to the President,
at least 25 days prior to the Annual Meeting, the recommendation of the
nominating committee shall be conveyed to the members in the club; a writing
communication shall also be sent to all members, either through the club bulletin
or electronic media. The nominating committee shall cease to exist after
submission of its report.
Proposed By: IPP Rtn Atul Atre
Seconded By: Rtn. Subhash Chauthai
The resolution was passed was passed unanimously.
v. Section 1 (f) at present (relevant Part only)
Such proposals, if any must reach the Secretary at or before the time when the weekly
meeting immediately prior to the Annual Meeting for election is called to order.
It shall be substituted as follows
f) Such proposals, if any, must reach the Secretary on or before 18 days prior to the date
of Annual Meeting.
Proposed By: Rtn Purshottam Sahasrabuddhe
Seconded By: PE Rtn Ravindra Prabhune
The resolution was passed was passed unanimously.
11. The meeting was addressed by PE Rtn. Ravindra Prabhune. He appealed to the members
for their support and participation in the RY 2023-24.
12. The President declared the floor open to the members to express their views.
13. IPP Rtn. Atul Atre, Rtn. Vilas Apte, PP Rtn Vinod Agrawal expressed their views and gave
suggestions about fellowship and programs
14. Rtn Subhash Chauthai gave his suggestions about maintenance of the trophies of the club.
15. As no other business was proposed, the President thanked all the members for their
participation in the AGM and adjourned the meeting.
Rtn. Abhijit Deshpande
Hon Secretary
RY 2022-23
President’s Report
Financial position of the July 22 to Dec 22
Collection from 09.06.2022 to 05.12.2022 1306633
Expense from 07.01.2022 to 05.12.2022 1131939
Expected Balance for RY22-23 on 05.12.22 174694
Available balance on 5.12.22 as per Bank data 27000
Financial position of the Jan 23 to June 23
Expected Collection from 1.01.23-15.01.23 955784
Expense Balance from 1st half 147694
Total for Expenses available for 2nd half 1077646
The financial matter has been taken up with IPP Atul Atre and the needful to Get
Back the funds used for projects during RY 21-22 from the Charitable Trust is in progress.
Review by President
Work done in the last 6 months and plans for the next 6 months.
Last 6 Months
Programmes
Out of 26 Mondays from 1st of July
6 Rotary Information meetings and related to Rotary
6 Entertainment programs
7 Informative programs
5 Gappangan
18July meeting was cancelled due to the demise of Rtn Arun Joshi
5 September Holiday in lieu of Ganesh Utsav
1 Heritage walk or garden walk
From the 1st meeting of Installation program to 19th December 2022, the total expenditure
for Programmes is ₹ 1, 95,200/- Including Gifts
Ann Shweta Karandikar
Programme Committee Chair
Fellowship
RY 2022/23 First Half
At the budget presentation meeting, following are the things which Fellowship Committee
had envisaged:
Exciting weekly fellowship: we are on the target from the very first meeting; our member
feedback are very positive and fellowship has been received very well.
Going forward we aim at continuing to organize interesting and enticing fellowship on a
weekly basis.
Abhijaat Theatre (movie watching): the fellowship was restarted after the pandemic shut
down during this year. Going forward we will have to push for regular screening.
Fitness fellowships: have been conducted/ through by Ann. Gauri Kshirasagar and we shall
continue to have them more regularly.
Trips Monsoon trip was a great experience for everyone who attended.
Master Chef was introduced in the Weekly meeting.
From the 1st meeting of Installation program to 19th December 2022, the total expenditure
for fellowship is ₹ 2, 50,550/-
Diwali program was sponsored and the Navaratri program was partially sponsored.
Ann Yamini Raghavendra Ponkshe
Fellowship Committee Chair
Total Expense for Programmes and Fellowship – 4, 50,000/- (approx.) (24x20k= 480000/-)
Projects
Tree Plantation
School lab in Saraswati Vidyalay completed Ambavne – 2.0 lakhs
Competitive Project for the Special Children – 50K
District Synergy project Warmer for Hospital- 10K
Aids Rehabilitation – 6 months – 60K
Feed the Need Project with Rotaractors – our Contribution- 40K
Eye Surgeries – 35 Total as of End Dec.
Plans for the next 6 Months
Programmes Planned
We will be arranging a unique Marathi play called काज$यांचा गाव . Visit to The Box Studio
near Mehendale garage for it. Absolutely unique experience
2 Heritage Walk
2 Entertainment Programmes
5 Gappangan
5 Informative Programmes
5 Rotary Related programmes.
1 Visits to Vedanta Skill development Centre
13th Feb is AG visit to our Club
27th Feb 2023 is DG Visit to our Club
Fellowships Planned
Regular taste and filling Fellowships after each meeting and additional fellowship meeting
Vachu Anande: yet to start during this year. Aim is to initiate it at the earliest possible.
Trips – Empress Garden Hurda trip is also under planned on 15th Jan
Chay pe Charcha new type of fellowship for developing individual bonding. A small group
discussion is the main motto for this.
Projects
6th / 7th / 8th Jan Hemalkasa – Donation of Medical Equipment – 15Lakhs
29th Jan- Air Modelling at SP College- 2.0 Lakhs
5th Feb- Sundar Gharkul –and Visit to Vedanta Skill development Centre- 1.5 Lakhs
18th / 19th Feb Skill Expo –– 15 Lakhs
CSR Project for Solar and Submerged Dam
FINANCES SUMMARY
SR.
NO.
COLLECTION AMOUNT SR.
NO.
EXPENSES AMOUNT
1 CLUB FEES 897916.00 1 RI DUES 305669.00
2 SATELLITE CLUB FEES 63972.00 2 DISTRICT DUES 139285.00
3 ABHIJAT FEES 123300.00 3 FELLOWSHIP 250550.00
4 TRUST REFUND 44235.00 4 PROGRAMME 200200.00
5 AIR SHOW (SPONSER) 85750.00 5 ABHIJAT 89000.00
6 INTEREST 27488.00 6 PROJECT 110231.00
TOTAL 1242661.00 TOTAL 1094935.00
Satellite club gave 127944/- Considered only for first half
Rs 147726/- Short
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