| Minutes of Meeting |
Rotary Club of Pune Cantonment
Minutes of Board Meeting
Meeting Number : #4
Date : 4-Nov-2022 @19:00 hours
Location : At Rtn Mazahir’s residence
Address of the venue : Kent Exclusive, Wanowarie, Pune
Meeting attended by:
Rtn Moiz S Chakkiwala President
Rtn Kuresh Kapadia Secretary
Rtn Huzefa Ibrahim Bahrainwala Joint Secretary
PP Rtn Prabhakar Rao Bantwal Treasurer
Rtn Mazahir Fakhruddin Nazir President Elect
Rtn Mahindra M Bhange President Nominee
Rtn Hema Vivek Pande Director Youth Services
PP Rtn Pankaj Ganesh Apte Director Service Project
Rtn Tawhid Contractor Director Public Image
Regrets:
PP Rtn Dr. Nitin Shah Director Foundation
PP Rtn Surender Gupta Director without Portfolio
IPP Rtn Binayakk Chaudhry IPP
Minutes of discussion
The President initiated discussions on the following items:
1. To confirm the Minutes of the Board Meeting held in the month of Sep.
2. To consider points if any arising out of the Minutes.
Last month MoM accepted by voice vote.
Rotary FY22-23 MOM
BOD Final 24-Sep-22 v 1.4.pdf
3. To consider and approve the Club and Trust accounts for “Sep’22 – Oct’22”
Budget was discussed and approved.
Rotary trust monthly
account Oct 2022.pdf
Rotary Club Monthly
Account Oct.22.pdf
4. To consider new members if any/ resignation if any. To discuss membership
development.
Two prospective members are in discussion.
Rotary Club of Pune Cantonment
5. To discuss meetings / programs for the month of November
Rtn Mahindra took through the update and plan for projects for October
6th Nov –Breakfast meet
At Krushna Veg, 8:30 AM-10:30 AM, family members are allowed, no charging to
members
16th Nov – Speaker – Rtn Sing on Ship building @Poona Club
30th Nov – Nomination committee meeting
Earlier proposed Joint meeting should be shifted to 4th Dec
Next BOD:
#5 26th Nov: To be hosted by Rtn Pankaj
#6 04th Jan : To be hosted by Rtn Tawhid
Moved to Jan due to holiday time
#7 28th Jan : To be hosted by Rtn Bantwal
6. To discuss forthcoming projects.
RTN Pankaj took through the update and plan for projects for October
Green periods (sanitary napkins)
Invoice has been raised, 1.5L fund is pending from CSR partner, PP Rtn Sameer
Rupani is following up.
Green Earth (tree plantation)
Launched as per plan on Oct 1, board is pending.
Happy village: not much progress since last scouting visit
Drinking water project at Pandeshwar for Temple is over, inauguration is planned on
Tuesday 8th November’22. Board approved donation of water filter costing about
7800.
Drinking water project for village school - work is in progress. Taken care by
Bantwal foundation as of now.
The Last Word debate Competition
5th Nov and 12th Nov, locations is MCCI Auditorium Hadapsar, 16 schools and 13
colleges have confirmed so far.
The project cost is expected to be about 50k. Board approved raising funds from
members upto 50k towards this cost.
Prizes will be sponsored by Rtn Bantwal,
5k for winner and 2.5k for runner-up in both the category
5k for best speaker in both the category
Also a trophy for each of these and also for the Best researched team
Children’s Bliss: updates regarding discussion with SCAW
Not much update from Canada partner
To be executed by our club along with others as synergy project, 25k from Pankaj
Rotary Club of Pune Cantonment
Lady Hawabai school assistance: Teacher for Basic computer/ transportation / laptops /
dental check-up / eye check-up
Computer repairs cost of about 6600 will be contributed by Pankaj and Moiz once we
receive invoice from school
Baby warmer GG – 10k -payment to be done
10k from the trust will be provided, approved by board members
Basics of Financial Planning session in colleges in collaboration with Financially
empowered
Planned one in November, Mr Bantwal requested one for his office staff.
7. Youth Avenue
RTN Dr Hema updated on following points:
Euro school Installation on 28th November, approved by BoD
8. PI Avenue
Regular posts on social media mainly Facebook.
9. Any other point with the permission of the Chair.
Following two cost approved by BoD
6,000 for IT return and audit for club
27,500 for IT return and audit for trust
Projector restrictions from Poona Club
Plan is to convince about projector as electronic device to be used in meeting. PP
Prabhakar agreed to help in this matter.
The meeting ended with a vote of thanks to Rtn Mazahir Nazir and family
Once finalized,
Above MOM to be circulated to following mail ids on <22-Nov-2022>:
Rtn Mahindra Bhange , Rtn Surender Gupta
, Rtn Mazahir Nazir , Rtn Huzefa
Ibrahim Bahrainwala , Rtn Kuresh Kapadia
, Rtn Moiz Chakkiwala , Rtn Pankaj
Apte , Rtn Binayakk Chaudhry
, Rtn Dr Hema Pande , Rtn
Dr Nitin Shah , Rtn Prabhakar Bantwal
, Rtn Tawhid Contractor
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Rotary Club ofPune Cantonment Statement ofA /c2022-2023 (Regular Members)
Revenue Budget Iul Aug Sept Oct Total
Opening Balance RC Club
0pening Balance Salellite
(rrhcarintinn lr^r*L^.*b. ers f ,)iii D^^L 12n, / 748000 683500.00 22000.00 683500.00
New Member Joining Fee(4J 40000 10000.00 10000.00
Bank Interest 20000 1653.00 2187.00 2207.00 4275.00 L0322.00
Sunshine Box Collection 10000 4500.00 4500.00
TDS Recovery 0.00
Picnic 0.00
Breakfast Meeting
Donation Rcvd from Members 0.00
0.00
TOTAL 818000 69515s.00 2187.OO 6707.00 26275.OO 730322.00
Iu Arro I Sent f)r I Tatol
Per Capita Due
frotarv membersl f31 +41 225787 95970.00 95970.00
COL fees f 1 3 3180 2703.38
Rotarian ( 12$ +2.76$)x71 0.00
RI Pro Rata dues Rotary Members 2L73.89 2173.a9
Rotarynews 74700 14880.00 14880.00
District welfare fund (500)
{rotary 31) 17500 14500.00 14500.00
District General fund (300J
(rotary 32+ satellite 7 membersl 10500 8700.00 8700.00
District Administration Fund (300J
frotary 32+ satellite 7 members)
10500 8700.00 8700.00
Installation expenses 45000 45000.00 45000.00
DG Visit & Dinner 40000 0.00
15000 0,00
Weeklv relt & fellowship & Club Picnic 168000 32248.00 10450.00 42698.00
Picnic 36000 28770.0( 28770.00
1000 0.00
Club bulletin 4500 0.00
7500 o.oo
1000 0.00
Audio system rent 10000 5000.00 5000.00
Printing & Stationery 1000 0.00
500 17.70 17-7f)
Banners / Pin 6000 6540.80 6540.80
lreakfast Meeting 40000 2958.00 2958.01
Tfansfef To Trust [2K Per Member - 26 membersl 68000 52000.00 52000.00
Public Imase/Relations 10000 0.00
Festival Celebration 90000 7540.00 7540.00
Donation Transferred to Trust 0.00
TOTAL 825667 57540.80 244475.27 42795.70 0.00 338t51.77
Surplus Over Expenditure Rotary Club
iialance: Satellite Club
R310(}_OO
1466-44
0.00
2703.38
Foundation Day Event
Trophy upkeep/polish
Audit fees
Bank Charses
1466.4A |
