Rotary 3131 - Meeting Details

Club Meeting Details

Meeting Details

Meeting Date 06 May 2024
Meeting Time 20:00:00
Location Zoom Meeting
Meeting Type BOD
Meeting Topic BOD matters
Meeting Agenda To discuss BOD related subject in this meeting
Chief Guest
Joint Meeting With
Club Members Present 13
Minutes of Meeting 8th Meeting of BoD ; RY 2023-24 Date & Day : 6th May 2024, Monday Time : 8 p.m. Venue : Zoom Meeting Minutes of Meeting The 8th meeting of Board of Directors of RCPSC was held on 6th May 2024. Following members attended the meeting: 1. Rtn Ashutosh Dubey : President 2. Rtn Sushrut Sardesai : Club Secretary 3. Rtn Brij Sethi : Vice-President and Director – Service Projects 4. Rtn Manojeet Chowdhury : Club Trainer 5. Rtn Sadhana Joshi : President Elect & Treasurer 6. Rtn Rupinder Beri : Director-Club Admin 7. Rtn Neeraj Kumar : Director-PI 8. Rtn Kiran Rao : Director-Membership 9. Rtn Bhupender Sethi : Director - Foundation 10. Rtn Ramesh Rode : President Nominee 11. Rtn Trilok Kamdar : Director-Fund raising 12. Rtn Jane Nazareth : Director-CSR 13. Rtn Sonia Pandey : Special Invitee 2 Address: Bal Kalyan Sanstha, Near Raj Bhawan, Armament Colony, Ganeshkhind Road, Pune 411007,India. Following members did not attend the meeting due to other engagements and were granted leave 0f absence: 1. Rtn Sameer Gupte : IPP 2. Rtn Moiz Bohri : Director-Youth After the initial welcome by the Club Secretary, the agenda items were taken up for discussion. Agenda 1: To approve the minutes of the 7 th BoD meeting held on 7 th March 2024. Decision: The minutes of the 7 th BoD meeting were approed unanimously. ------------------------------------------------------------------------------------------------- Agenda 2: Action Taken Report on the major decisions of the 7th BoD meeting held on 7th March 2024. (Annexe-1) Decision: The Board took note of the ATR on the decisions of 7 th BoD meeting. ------------------------------------------------------------------------------------------------- Agenda 3: To ratify following WhatsApp approvals: i. Approval dated 20th March 2024 for Solar project for Wadi|Village Fanasrai near Khandala with CSR support from Pubmatic India Pvt Limited. The project cost is INR 4.5 lakhs for 15 huts and 5 street lamps. Email approval received from Pubmatic. (Project brief-1 in Annexe- 2) ii. Approval dated 20th March 2024 for additional infrastructure under covid protein research project this year at IISER with CSR support 0f INR 16L from Coriolis Techonolgy Private Ltd. (Project brief-2 in Annexe- 2) iii. Approval dated 21st March 2024 for extension of our ongoing project for distribution of reusable sanitary pads with CSR support 0f Rs 2 Lakh from our CSR partner Hodek. Under the project, 381 MHM reusable pad kits to girls and women at village sahajpur will be provided. Our partner Youthaid 3 Address: Bal Kalyan Sanstha, Near Raj Bhawan, Armament Colony, Ganeshkhind Road, Pune 411007,India. will be ready with MHM reusable pad kits by 28th March and we will have the distribution-cum-training camp at village sahajpur on 30th March. iv. Approval dated 26th March 2024 for in-principle consent received from Pubmatic India Limited for additional funds of INR 60,000 for 12 cataract operations at Sane Gurujee Hospital, Hadapsar, Pune, under the signature project of our club. v. Approval dated 14th April 2024 for inducting two new members namely, Shri Abhijeet Ganu and Mrs Liesle Ganu for RY 23 24. Decision: Decisions taken through WA approvals on various dates as detailed in the agenda were ratified. ------------------------------------------------------------------------------------------------- Agenda 4: To update about status of Treasury: Bank balances in all accounts – including cheques issued but not encashed, committed funds, free balance etc., statutory audit of Trust accounts. Rtn Sadhana Joshi, Club Treasurer, apprised the Board about the financial position as per the balances obtaining in various accounts as under: SN. A/C Particulars Balance as on 15.01.24 Remarks 1 RCPSC Club a/c 541302010008277 1,27,001 Bills for fellowship of April meetings (₹ 10,000 apx) and BKS rent (₹ 25,000) pending. 2 RCPSC Trust a/c 541302010007529 10,49,417 After netting the committed expenses of: i. USD 3,000 (apx ₹ 2,50,500) for proposed St Anthony School GG project, ii. unspent ₹ 3,60,870 from Mr Nitin Karia for various projects, and iii. Payment to A/c keeper (30,000), iv. Likely payments to CA on a/c of final audit, ITR filing & TDS filing (59,000), v. Change report (Adv. Fee) (10,000) vi. TDS Payment in Clearing (7,157) vii. Sane Guruji Arogya Kendra ( Contributed by Members – 1,00,000; Oth clubs - 1,20,000) The balance available will be ₹ 1,11890. 4 Address: Bal Kalyan Sanstha, Near Raj Bhawan, Armament Colony, Ganeshkhind Road, Pune 411007,India. 3 GG a/c – MHM 541302010018134 20,93,776 -- 4 Fixed Deposites 17,50,000 -- She also apprised that a record CSR support of ₹ 66,61,705 has been received during 2023-24 as per following details: TOTAL CSR DONATIONS RECEIVED 2023-2024 Bavaria Motors 439500 Fundech IndiaPvt. Ltd 100000 ONWARD TECHNOLIGIES 700000 KHIMJI POOJA 100000 CAPRICORN LOGISTICS 300000 MILLENIUM ENGINEERS 100000 HODEK VIBRATION TECHNO. 200000 CORIOLOIS TECHNOLOGIES 1600000 PUBMATIC INDIA PVT LTD 502205 KNORR BREMSE TECHNOLOGY 2500000 SJ CONTRACTS PVT LTD 100000 ADIRAJ ENTERPRISES 20000 6661705 Decision: Board took note of the treasury status and commended the success obtained by the club under CSR support. ------------------------------------------------------------------------------------------------ Agenda 5: To review the progress of Service projects – GG, CSR and Trust fund. Director-Service Projects, Rtn Brij Sethi apprised that currently two CSR projects were ongoing. The one supported by Knorr Bremse (CSR ₹ 25L) has two components. The first component, i.e. health & hygiene is being implemented in Paud Hospital in which fabrication of waiting/resting area and construction of washing/cleaning place for patients’ attendants are at completion stage. The other component i.e. Sewadham is likely to start by 15th July 2024. The second project, namely Door-step school, with financial support of ₹ 3L is likely to commence soon and would continue till June 2025. 5 Address: Bal Kalyan Sanstha, Near Raj Bhawan, Armament Colony, Ganeshkhind Road, Pune 411007,India. Besides, an amount of ₹ 1L (CSR support from Khimji Pooja) has been released for installation of water filtration plant at Dhamne village is in completion stage. Further, total 10 solar lamps (7 lamps with CSR support of ₹ 1L from RC Kalyani Nagar and 3 lamps with financial support from Rtn Vinod Patil) are going to be installed at Dhamne village. Director-Service Projects also informed that the application in respect of St. Anthony School GG project for computer and science labs, has been filed and signatures of the DGs of district 3131 & the partner district as also the international club have been obtained. The application is now at the authorization stage at the RI level. In addition, Director-PI, Rtn Neeraj Kumar apprised that the MHM GG project was progressing steadily. Some part of it was supported with CSR grants from Hodek Vibration Technology. A few other possible avenues under the project are also being explored. Decision: Board took note of the developments under various projects and expressed satisfaction on diverse projects done by the club through GG, CSR, nonRotarian and members’ support. ------------------------------------------------------------------------------------------------ Agenda 6: To approve a project for 10 nos. Solar streetlights at Dhamane under ‘Happy Village’ project. Funding from CSR donor. .Decision: Board approved the project for total 10 solar lamps (7 lamps with CSR support of ₹ 1L from RC Kalyani Nagar and 3 lamps with financial support from Rtn Vinod Patil) to be installed at Dhamne village under ‘Happy Village’ project. (Action: Director-CSR & Director-Service Projects) ------------------------------------------------------------------------------------------------ 6 Address: Bal Kalyan Sanstha, Near Raj Bhawan, Armament Colony, Ganeshkhind Road, Pune 411007,India. Agenda 7: To approve and discuss about one RYE student going to Germany. As the Director-Youth, Rtn Moiz Bohri was not present in the meeting, PE Rtn Sadhana apprised that Rtn Mona Savant has been designated as counselor for the incoming student under the RYE. Besides, RYE send-off event may be organized on 4th June 24 Decision: Board took note of the developments and requested President to follow up with the concerned for further details. (Action: President and Director-Youth) ------------------------------------------------------------------------------------------------ Agenda 8: To review current status of RI Citation and CPI score. Director-PI, Rtn Neeraj Kumar explained the parameters involved in RI citation process and CPI scoring. He showed the details with regard to the Club’s CPI score currently being displayed on the RI/District website. He also indicated that on many parameters, the updated position is not getting reflected under CPI score and informed that by June 24 these details will automatically be updated on RI/District website. He also appealed all the avenue directors to take necessary steps to improve the scoring in respect of Club bulletin, members’ registration on website, social media activities, DEI session, synergy meetings with other clubs etc. He also apprised that he had taken up with the district office for updation to be carried out with regard to January payment of RI dues made by the club to clear the way for RI citation. Decision: Board took note of the current position of RI citation and CPI score and requested President and avenue directors to plan the activities in the remaining part of the year with focus on improving CPI score. (Action: President and all Avenue Directors) ------------------------------------------------------------------------------------------------ 7 Address: Bal Kalyan Sanstha, Near Raj Bhawan, Armament Colony, Ganeshkhind Road, Pune 411007,India. Agenda 9: To discuss and finalize the ‘Club Awards night’. Rtn Sonia Pandey, Spl Invitee, apprised that the committee for Club Awards event has already been formed and the date for the event has been tentatively finalized for 18th June 24. Rtn Rupinder Beri suggested that the awards event may preferably cover two years period (current and previous years) and may be club-only event. Decision: Board decided to hold Club Award function on 18th June 24 covering two years period. BoD also advised to plan the activities keeping in view the available budget. (Action: Rtn Sonia and Club Award Committee) ------------------------------------------------------------------------------------------------ Agenda 10: To plan the joint BoD and 4th Club Assembly/Planning Assembly for 24- 25 during June 2024. Director-Admn, Rtn Rupinder apprised that the Club/Planning Assembly and JointBoD have been scheduled for 11th and 25th June respectively. Decision: Board took note of the dates for the Club/Planning Assembly and JointBoD. ------------------------------------------------------------------------------------------------ Agenda 11: To review the current compliance status of PSC Rotary Trust – number of meetings, change report, CSR1 etc BoD was informed that 3 meetings of the Trust (including 1 joint meeting) were held so far and change report has been filed on 04.07.23. Decision: Board took note of the status of Trust compliances and requested PE Rtn Sadhana to convene a meeting of the Trustees in the remaining period of the year. (Action: PE) ------------------------------------------------------------------------------------------------ 8 Address: Bal Kalyan Sanstha, Near Raj Bhawan, Armament Colony, Ganeshkhind Road, Pune 411007,India. Agenda 12: To review and initiate the process of selection of Additional Trustees of PSCRT as per clause 17b of Trust deed. Club Secretary, Rtn Sushrut apprised that as per Clause 17 of the Trust deed of PSCRT, two Trustees are nominated/elected by the Club in addition to five ex-officio Trustees. The term of all the Trustees is one calendar year beginning 1st July of each year. As per the Section 7 of Article 3 of the club bye-laws (as amended on 12th Dec. 23), the election/nomination of the Additional Trustees for the RY 24-25 has to be done in the Club Assembly by 15th June 24. The last club assembly on 26.03.24 has given approval to start the process of seeking nominations from members in the first week of May 24. Decision: Board authorized the Club Secretary to issue email to all the members seeking nomination for selection of Additional Trustees on PSCRT. (Action: Club Secretary) ------------------------------------------------------------------------------------------------ Agenda 13: Any other items with permission of the Chair. No other item was placed in the meeting. ------------------------------------------------------------------------------------------------


Meeting Date 06 May 2024
Meeting Time 07:30:00
Location aakruti architects office
Meeting Type Regular
Meeting Topic csr project opening and other
Meeting Agenda meeting call order, national anthem, meeting subject
Chief Guest
Joint Meeting With
Club Members Present 8
Minutes of Meeting 320


Meeting Date 06 May 2024
Meeting Time 19:00:00
Location Poona Club
Meeting Type Meeting With DRT
Meeting Topic Jo Jeet Woh Sikandar
Meeting Agenda Rotary Information conducted as a quiz by DGE Rtn Shital Shah
Chief Guest DGE Rtn Shital Shah
Joint Meeting With
Club Members Present 39
Minutes of Meeting On Monday members put on their thinking caps as they were pulled into a vortex of questions and answers all pertaining to Rotary, in a quiz aptly named ‘Jo Jeeta Who Sikander’ and well coordinated by DGE Shital Shah and PP Pradeep (Nana) Patil. AG Rajesh Jain too was present. The Club members were pitted against each other in 4 groups A, B, C and D but only after reviewing some literature with a brief introduction and highlights of Rotary which had been handed over to each group. The quiz aiming to enhance our Rotary knowledge was played in a competitive but sporting spirit. Multiple choice questions, True/ False statements and teams asking each other; all rounds earned points. On the spot prizes like badges and stationery, were handed out for correct answers in the midst of the rounds, though with a lot of boisterous laughter and good natured ribbing. But in the end it was the women along with PP Sanjay Kher of Team A, who outshone the others and earned themselves a prize as the winning team, with the runners up being Team B. A vibrant event indeed, set off with the sole purpose of learning something more about Rotary but in a fun and enjoyable way. While Rtn. Vaijayantii introduced our Quiz Master to the Club, Rtn. Jamshed Khursigara ended the meeting with a Vote of Thanks.


Meeting Date 06 May 2024
Meeting Time 19:00:00
Location BHASKARACHARYA PRATISHTHAN
Meeting Type Regular
Meeting Topic MUSICAL TAMBOLA
Meeting Agenda JOINT MEETING WITH ROTARACTORS
Chief Guest ROTARCTORS
Joint Meeting With
Club Members Present
Minutes of Meeting


Meeting Date 06 May 2024
Meeting Time 19:00:00
Location Pusalkar Hall
Meeting Type Regular
Meeting Topic Pune Parisaratil Pakshi
Meeting Agenda Pune Parisaratil Pakshi
Chief Guest Adwait Chaudhari
Joint Meeting With
Club Members Present 36
Minutes of Meeting Pune Parisaratil Pakshi presentation by Adwait Chaudhari


Meeting Date 06 May 2024
Meeting Time 19:00:00
Location City Pride Kothrud
Meeting Type Regular
Meeting Topic Get Together - Movie Screening- Swargandharv Sudhir Phadake
Meeting Agenda Synergy Event with RCP Sahawas and RCP Wisdom, RCP Gandhibhavan. Movie screening with Rotarians, Anns, Annas, Friend and Relatives.
Chief Guest Sunil Barve
Joint Meeting With
Club Members Present 10
Minutes of Meeting Movie screening at City Pride Kothrud in Synergy with RCP Sahawas, RCP Gandhibhavan and RCP Wisdom. All Rotarians, Anns, Annas, their friends and relatives enjoyed the movie Swargandharv Sudhir Phadake with all actors like Sunil Barve, Yogesh Deshpande, Apurva Modak etc. Members enjoyed the photo shoot with them.


Meeting Date 06 May 2024
Meeting Time 19:30:00
Location sevasadan school
Meeting Type Regular
Meeting Topic MAHABHARATATEEL STRIYA- PRESENTATION BY SHRI NISHIKANT JOSHI
Meeting Agenda 1) REGULAR TRANSACTIONS 2) PRESENTATION BY GUEST SPEAKER SHRI NISHIKANT JOSHI
Chief Guest
Joint Meeting With
Club Members Present 58
Minutes of Meeting 8) Ramayan nad Mahabharat are the two epics every one draws inspiration from. Characters with almost all types and facets human nature are seen seen in Mahabharat which is why we consider it to be very near to present society. The women characters are also typical. Todays guest speaker talked about them with minute details and narrated how each one of them influenced their time period.


Meeting Date 06 May 2024
Meeting Time 20:00:00
Location YUMMA SWAMI SOUTH INDIAN RESTAURANT CHINCHWAD
Meeting Type BOD
Meeting Topic JOINT BOD JUNE
Meeting Agenda JOINT BOD FOR 23-24 AND 24-25 TO HANDOVER AND PLAN FOR NEXT YEAR PROJECTS AND INSTALLATION AND CLUB RELATED ACTIVITIES
Chief Guest
Joint Meeting With
Club Members Present 15
Minutes of Meeting JOINT BOD FOR 23-24 AND 24-25 TO HANDOVER AND PLAN FOR NEXT YEAR PROJECTS AND INSTALLATION AND CLUB RELATED ACTIVITIES