| Minutes of Meeting |
TO: All Members of the Board of Directors, RCP Sports City,
TO: All Members of the Board of Trustees, Pune Sports City Rotary Trust
TO: All the Members of the Pune Sports City Rotary Trust.
MINUTES OF MEETING OF SECOND BOARD OF DIRECTORS MEETING OF
BOARD OF DIRECTORS OF ROTARY CLUB OF PUNE SPORTSCITY AND BOARD OF TRUSTEES OF PUNE SPORTSCITY ROTARY TRUST HELD ON TUESDAY, AUGUST 20,2024 AT 7.00 PM AT BAL KALYAN SANSTHA, GANESHKHIND ROAD, GROUND FLOOR, PUNE-4110016
Attended By: Sadhana Joshi, Sushrut Sardesai, Vinod Patil, Sameer Gupte, BMK Sethi, Dr. Amita Kotbagi, Dr. Rajesh Pawar, Ajit Ghate, Jane Basu, Ramesh Rode, Moiz Bohri.
Absent: Biren Dharmasi, Dr. Madhav, Shikha Sinha, Jayashree Halbe, and Ashutosh Dubey.
The following agenda was discussed and business transacted:
1. MINUTES OF THE PREVIOUS MEETING:
Agenda: To accept or amend the minutes of the first Board of Directors meeting.
Business Transacted: The minutes of the first Board of Directors meeting were presented and unanimously accepted by all present members.
2. TREASURY REVIEW:
Agenda: To take stock of the treasury function, with special reference to membership club fees and annual donations.
Business Transacted: Treasurer Rtn. Sushrut Saresai provided an update on the treasury status, specifically addressing membership club fees and annual donations. He mentioned that payments have been received from 49 members, and the remaining are being followed up. However, three cases are doubtful for recovery despite payment already made to Rotary International by the club.
3. COMMUNITY PROJECT –CARPET LAYING AT MEETING ROOM AT BAL KALYAN:
Agenda: To approve the installation of a red carpet at the Bal Kalyan Sanstha meeting venue as a community project, with a budget of INR 10,000.
Business Transacted: The proposal to install a red carpet at the Bal Kalyan Sanstha meeting venue was approved, with a maximum budget of INR 10,000 allocated for the carpet and any necessary repairs.
4. PRVENTIVE MEDICAL PROJECT FOR PMPL WOME EMPLOYEES:
Agenda: To execute the mammography and bone density project for PMPL women employees, utilizing an NGO-provided mobile van as per the rate shared by President Sadhana.
Business Transacted: The execution of the mammography and bone density project for PMPL women employees, utilizing an NGO-provided mobile van at the rates being shared by Rtn Vaibhav, was being gathered and collected from NGO and information was shared with the Board of Directors and Trustees.
5. FIRST CLUB ASSEMBLY OF ROTARY YEAR 2024-25:
Agenda: To approve the holding of the first club assembly on Tuesday, September 10, 2024 (3rd day of Ganesh festival, Jyeshtha Gauri Aavahan), or another convenient date for the members of the club.
Business Transacted: The First Club Assembly for the rotary year 2024-25 will be held on Tuesday, September 24, 2024, at 7:30 PM, as the earlier proposed date of September 10, 2024 (3rd day of the Ganesh festival) proposed by the President, was found inconvenient by the members. The necessary notice and agenda for the Club Assembly will be issued by the Club Secretary and Club President.
6. Rotaract Club - DY Patil Dental:
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7. Interact Club at Sind Housing Society:
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8. Rotaract Club at Mitcon College:
Business Transacted:
After discussion, it was decided to take no further action regarding reviving the Rotaract Club at DY Patil Dental, which has been inactive for the past two years. If possible, the responsibility may be passed to another Rotary Club in the vicinity.
The status of the Interact Club at Sind Housing Society was reviewed, and it was decided that no action would be initiated to revive it.
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The initiation of a new Rotaract Club at Mitcon College in Balewadi, as requested by the college, was approved. A budget of INR 10,000 was sanctioned from the club account for this purpose. Additionally, approval was granted to start new Rotaract Clubs at MIMA and IISER institutes.
9. RYLA AT RAHIMATPUR:
Agenda: To discuss the postponement of the RYLA event at Rahimatpur School as planned earlier due to administrative inconvenience. Additionally, to discuss the synergy RYLA being planned by RCP North, based on the information gathered by members.
Business Transacted: Due to administrative inconvenience and date clashes, the RYLA event at Rahimatpur School is postponed. It will now be scheduled after November 2024.The details of RYLA by RCP North being planned are not yet gathered by concerned member hence we await more details.
10. CLUB WEBSITE PROPOSAL:
Agenda: To approve, hold, or reject the proposal for a club website initiated by Rotary International, offered at a reduced rate of INR 9,978 (inclusive of GST), down from the original price of INR 10,999.
Business Transacted: The proposal for a club website initiated by Rotary International at a reduced rate of INR 9,978 (inclusive of GST) was rejected as it was deemed not to add value or bring any significant benefit.
11. PRESIDENT AND DIRECTOR UPDATE:
Agenda: To receive updates from the President and Directors of respective functions, if any.
Business Transacted: There were no significant updates shared by the President or Directors during the meeting as such no business was transacted on the said agenda.
12. ANY OTHER BUSINESS:
Agenda: To approve circular resolution passed on what’s app magic community group of BOD 24-25.
Business Transacted - The tree plantation project, funded by a CSR partner, Fund Tech, with a donation of INR 1,25,000, will take place at Baner Hills on August 24, 2024, at 7:00 AM. This was approved based on a poll conducted in the WhatsApp community group of Magic BOD.
- The waiver of the home visit for the new member Rtn Datta Khade, spouse of existing member Pallavi Khade, was also approved via a poll on what’s app Magic BOD Community.
13. BOARD OF TRUSTEE MEETING:
Agenda: To discuss accounting issues and details required for book keeping and closure of audits.
Business Transacted: Following the Board of Directors meeting, the Board of Trustees was held separately as decided and discussed accounting challenges related to the closure of financial and tax audit in detail.
CONCLUSION: The both the meetings were adjourned and concluded with a vote of thanks, expressing gratitude to the President Sadhana for organizing the fellowship. Your presence ie of Board of Directors and Board of Trustees is highly valued, and we look forward to your participation in future as well.
Thank you.
Sincerely,
Warm Regards,
Sameer Gupte Sadhana Joshi
Club Secretary, Club President,
RCP Sports City, RCP Sports City
Trustee,PSCRT Trustee,PSCRT |
